Digital Transformation Support Officer Band 3

United Lincolnshire Hospitals NHS Trust; Lincoln; Hybrid; GBP 24,000 - 27,000; Full time

Job summary

A local healthcare organization in Lincoln is seeking a Digital Transformation Support Officer to provide essential administrative support for various projects. The successful candidate will assist in documenting meetings, organizing workshops, and managing project records. Ideal applicants should possess strong Microsoft Office skills, experience with minute taking and the ability to work flexibly across multiple locations. This role offers a supportive work environment with competitive compensation and flexible working arrangements.

Qualifications

• Proven ability to manage paperwork and documentation effectively.
• Strong communication skills essential for team collaboration.
• Experience in an administrative role required.

Responsibilities

• Provide administrative support for transformation projects.
• Organise and facilitate meetings and workshops.
• Maintain and update project documentation accurately.

Skills

Microsoft Office Suite

Minute taking

Organising meetings

Teamwork

Financial administration

PRINCE2 methodology

Education

4 GCSE Grade C or above including Maths and English

NVQ Level 3 Business Administration or equivalent

ECDL or equivalent experience

RSA Level II typing qualification

Job description

Digital Transformation Support Officer Band 3

If you like the idea of making a difference and helping to reshape the way the NHS works then this may be the post for you.

The Digital Transformation Officer will support the Integrated Care System in digital transformation work such as patient access to health and care records.

This role will involve:

• Taking and typing of minutes
• Organise meetings and workshops
• Diary management
• Administrative work such as completing spreadsheets or preparing documentation for meetings
• Updating the issues and risk log and supporting with other project documentation

The successful candidate should be highly motivated, have relevant experience and evidence of involvement in implementing change and projects. Good organisation and communication skills are essential. The candidate must be willing and able to travel between all Trust sites.

Main duties of the job

The Digital Transformation Support Officer will support transformation work such as the electronic patient record. which involves:

• Programme/project and department administration support.
• Taking and typing of minutes, agendas and liaising with Chairpersons.
• Organise meetings and workshops.
• File and retrieve all programme and project documentation.Updating the issues and risk logs for projects.
• Stock ordering and ensuring delivery to correct teams.

About us

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Job responsibilities

What should you do next?

Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within the Lincolnshire Integrated Care System.

Person Specification

Previous Experience

• Working knowledge of using the Microsoft Office suite including Word, Excel, Outlook, PowerPoint.
• Experience of agenda preparation and minute taking.
• Experience of organising meetings and events.
• Evidence of working within a team
• Experience of working in a previous administration role.Experience of working on providing administration support for projects.
• Working within an IT environment.
• Experience of financial administration such as raising orders, invoicing and book keeping.
• Knowledge and experience of the PRINCE 2 methodology.
• Previous NHS experience in primary or secondary care.

Qualifications

• 4 GCSE Grade C or above to include Maths and English Language or equivalent qualification
• Trained in NVQ Level 3 Business Administration or equivalent experience
• ECDL or equivalent experience
• RSA Level I or equivalent experience
• Pitman or equivalent shorthand qualification to 60wpm
• RSA Level II or equivalent professional advanced typing/keyboard/word processing qualification
• Good inter-personal and communication skills.
• Attention to detail and accuracy.To ensure confidentiality of client and staff data.
• Organised methodical approach.

Specific Requirements

• Flexibility and ability to adapt to rapid change.
• Willingness and ability to travel between all sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Beech House, Fen House in North Hykeham and working remotely

£24,937 to £26,598 a yearper annum pro rata

Contract

Fixed term

Duration

23 months

Working pattern

Reference number

357-LN-408-25-QIA856-G

Job locations

Beech House, Fen House in North Hykeham and working remote