Digital Health Records Admin Assistant | East Sussex Healthcare NHS Trust

ESHT; St Leonards; On-site; GBP 21,000 - 24,000; Full time

Job summary

A healthcare institution in St Leonards is looking for a Digital Health Records Administration Assistant to manage digital health records and support clinicians in providing quality care. The role involves ensuring documents are correctly uploaded, maintaining confidentiality, and collaborating with clinical staff. This position offers a wide range of staff benefits including training and psychological support.

Benefits

Staff development

NHS pension scheme

Access to onsite nurseries

Free psychological support

Qualifications

• Methodical and digitally fluent.
• Ability to maintain confidentiality and comply with data protection regulations (e.g., GDPR).
• Experience collaborating with clinical and administrative staff.

Responsibilities

• Prepare and manage digital health records.
• Ensure all relevant documents have been correctly uploaded.
• Flag missing or incomplete information.

Job description

We are recruiting!

Role

Digital Health Records Administration Assistant (Band 2)

Department

Digital Health Records

Job Summary

We are looking for a methodical and digitally fluent Digital Health Records Administration Assistant to join our Digital Health Records team. In this role, you will be responsible for preparing and managing digital health records to ensure clinicians have accurate, up-to-date information ready for outpatient appointments. Your work will directly support the delivery of safe, efficient, and high-quality care.

Key Responsibilities

• Ensure all relevant documents have been correctly uploaded e.g. referrals, Clinical Summaries or previous clinical correspondence.
• Flag missing or incomplete information and follow up with appropriate departments.
• Maintain confidentiality and comply with data protection regulations (e.g., GDPR).
• Collaborate with clinical and administrative staff to streamline patient flow.
• Support digital record audits and quality improvement initiatives.
• Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
• Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs.
• Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.

Eligibility

Potential applicants should ensure they evidence the skills listed above in their application.

Benefits

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries, staff restaurants and accommodation. In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

Who we are

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Please contact us if you have any questions about this position.

This advert closes on Wednesday 10 Dec 2025.