Conveyancing Secretary

Maxwell Hodge; Knowsley; On-site; GBP 21,000 - 25,000; Full time

Job summary

A legal services firm in Knowsley is seeking an experienced Legal Secretary/Assistant to support their team. The ideal candidate will have at least 1 year of experience and possess strong administration and communication skills. Responsibilities include client interactions, document management, and coordination with external parties. The role offers a salary of up to £25,000 per annum and various benefits including paid leave and health benefits. Opportunities for personal development and rewards are available.

Benefits

Paid sick leave

Health benefit with Medicash

Staff discount on Wills & LPAs

Social events and wellbeing activities

Annual salary and bonus review

Bonus Policy and Employee Recognition

Qualifications

• At least 1 year of experience as a Legal Secretary/Assistant.
• Motivated and proactive approach to work.

Responsibilities

• Attend upon clients to take instructions and information.
• Type dictated letters and documents.
• Order searches on properties and obtain ID from clients.
• Liaise with third parties such as estate agents and solicitors.
• Advise clients and keep them informed throughout their matter.

Skills

Effective administration

Communication skills

Good time management

Ability to work under pressure

Attention to detail

Teamwork and cooperation

Job description

We are seeking applications from Legal Secretaries/Assistants ideally with at least 1 year of experience.

Working Pattern

• 9am-5pm Monday-Friday (working either 4 or 5 days).

Skills/Qualities Required

• Effective administration, organisation, and communication skills.
• Good time management.
• The ability to work under pressure.
• A caring and empathetic approach towards both clients and colleagues.
• Motivated and proactive.
• Attention to detail.
• Teamwork and cooperation.

Main Duties

Work alongside a trainee solicitor and senior conveyancer to:

• Attend upon clients and others to take instructions and information.
• Type dictated letters, documents, and notes.
• Order searches on properties.
• Obtain ID from clients and complete ID checks.
• Liaise with third parties such as estate agents, solicitors, management companies.
• Advise clients and keep them informed throughout the duration of their matter.
• Undertake post-completion tasks such as SDLT submissions and Land Registry applications.
• Assist the Fee Earner with general matter progression.
• General administration duties such as scanning post onto the system.
• Flexibility to work at any other office and assist other Fee Earners, as and when required.

Salary and Holidays

The salary for this role is up to £25,000 per annum depending on experience.

Annual holiday entitlement in a full calendar year is 20 days, increasing yearly to 25 days by 5 years' service. This is in addition to bank holidays and an extra 3 days to be used between Christmas and New Year.

Benefits

• Paid sick leave, dependant's leave, and birthday leave.
• Health benefit with Medicash, which new starters can join after 6 months' service.
• Staff discount on Wills & LPAs and Residential Conveyancing, eligible for after 6 months' service.
• Staff wellbeing and social events.
• Different opportunities for reward and recognition throughout the year including a Bonus Policy, Employee Referral Programme, Employee Recognition, and a Client Care Quarterly Reward.
• Formal performance review process.
• Annual salary and bonus review in June of each year.

Equality, Diversity, and Inclusion

We are committed to ensuring our working practices and job roles are inclusive to meet a wide variety of needs. Therefore, should you require any reasonable adjustments or have access requirements, please make us aware when applying for the position so that we can arrange a suitable interview. Successful candidates will be asked about reasonable adjustments for their employment at Maxwell Hodge when they are formally offered the position, so that we can ensure the role meets their requirements.