Conveyancing Assistant

Clear IT Recruitment; Twickenham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking an experienced Conveyancing Assistant to join their team in Twickenham, England. This role involves assisting Fee Earners with caseload management, handling file-related queries, and ensuring effective client communication. Ideal candidates will have experience in legal assistant roles and a strong knowledge of conveyancing. The position offers opportunities for professional growth and development within a supportive environment.

Qualifications

• Experience in a legal assistant/secretarial role and knowledge of conveyancing essential.
• Willingness to learn key to success in this role.

Responsibilities

• Assist Fee Earners in managing caseload and actioning legal procedures.
• Deal with file related queries via phone and face-to-face.
• Support Fee Earners in maintaining files with effective management.
• Ensure clients receive efficient and polite service.
• Manage own workload with minimal supervision.
• Ensure compliance with company policies and procedures.

Skills

Experience in legal assistant/secretarial role

Knowledge of conveyancing

Good all round office skills

Typing

Willingness to learn

Job description

A fantastic opportunity has arisen for an experienced Conveyancing Assistant to join my clients team in their Twickenham, Middlesex offices.

Experience in a legal assistant/secretarial role and knowledge of conveyancing essential. Good 'all round' office skills, including typing, and a willingness to learn are key to the success of this role.

There are genuine progression opportunities with this firm for the right candidate.

Key Objectives

• To assist Fee Earners in the management of caseload by actioning legal procedures as directed.
• To assist Fee Earners in the management of caseload by dealing with file related queries either face to face or by telephone.
• To assist Fee Earners in the processing of matters on a timely and cost-effective basis.
• To support Fee Earners in the maintenance of files by effective file management.
• To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.
• To attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary.
• To use the correct procedures and systems in order to manage cases effectively and in accordance with the company's standards and legal requirements.
• To improve and enhance the company's client base by effective liaison with existing clients.
• To manage own work allocation, productivity and quality of work with minimum supervision.
• To comply with all company policies and procedures.
• To ensure our clients received the best possible service at all times.
• To ensure our introducers of business receive the best possible service at all times.

Key Responsibilities

• Linking post to clients.
• Using Case Management/Ledger Systems.
• Verifying client identification in accordance with company Laundering Policy Guidelines.
• Opening Files issuing initial documentation/client care forms.
• Reviewing files ready for archiving/closing files.
• Ensuring all telephone calls are returned within 2 hours of receipt wherever possible or at the latest, prior to close of business on each working day.
• Produce contract documentation in accordance with the company procedure and policy.
• Raise pre-contract enquiries.
• Order searches.
• Exchanges.
• Post-completion.
• Generally, assist the Fee Earner with all aspects of file progression and casework, with their input and guidance.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly.

If you have not heard from us within 3 working days, please assume your application has been unsuccessful.