Contract Support Officer

Derbyshire Healthcare NHS Foundation Trust; East Midlands; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare provider in East Midlands seeks a Contract Support Officer to support the Contracting and Business Development team during maternity leave. Responsibilities include maintaining compliance with contracts, managing administrative systems, and tracking business case developments. The role requires a diploma in Administration or equivalent, strong time management skills, and a good understanding of NHS structures. This fixed-term position offers flexible hours and numerous benefits including NHS pension and ongoing training.

Benefits

Commitment to flexible working

Generous NHS pension scheme

Health service discounts

Qualifications

• Strong administration and organisational skills to help with current and new digital processes.
• Understanding of NHS structures and working practices.
• Experience handling sensitive and confidential information.

Responsibilities

• Support Contracting and Business Development team during maternity leave.
• Maintain compliance with statutory requirements regarding contracts.
• Develop and maintain robust systems for managing contracts.

Skills

Good time management

Education

Diploma level in Administration or equivalent experience

GCSE English and Maths Grade minimum Level 4 or equivalent

Tools

Excel

Word

Outlook

PowerPoint

Job description

Job Details

Contract Support Officer – NHS AfC Band 4 (Grade: Band 4)

• Contract: Fixed term (9 months) – Maternity leave cover
• Hours: time, Flexible working
• Location: Kingsway Town, Derby
• Salary: £, - £, per annum, pro rata (Yearly)
• Job reference: COR-7- Site

About the Role

We are looking for someone to support the Contracting and Business Development team during a period of maternity leave. The ideal candidate will have strong administration and organisational skills to help with our current processes and setting up new digital processes to support our department.

Main Duties

• Support the Contact Team in maintaining compliance with statutory requirements around legally binding contracts for services.
• Develop and maintain robust administrative systems to manage contracts both electronically and in paper format.
• Track business cases/bids, contract variations and contract information requests.
• Proactively manage the administrative systems supporting contracting.
• Support the development of the contracts database in relation to contract filing systems.
• Establish administrative systems and processes to track business case developments, contract variations, information requests and other associated contract documentation from draft through to final version, ensuring version control is robustly managed with final versions clearly identifiable.
• Provide administrative support (including taking minutes) to meetings as required.
• Respond to formal notices, information requests and other contract related correspondence, collating information from a wide range of sources and tracking the documents from development through to submission.
• Cross‑reference and proofread contract documents as required.
• Operate the information systems used to assure compliance against statutory requirements.
• Contribute to the ongoing development of the department to meet the changing needs of the Trust and respond to the need for development.
• Develop and maintain a high level of knowledge and expertise in NHS information standards and definitions.
• Participate in appraisal and personal review and work to achieve agreed set objectives.

Benefits

• Commitment to flexible working where possible
• Days annual leave per year plus bank holidays, increasing to days after 5 years and days after further years of service
• Yearly appraisal and commitment to ongoing training
• Generous NHS pension scheme
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities

Person Specification

Qualifications

• Diploma level in Administration or equivalent working experience.
• GCSE English and Maths Grade minimum Level 4 or equivalent.

Skills

• Good time management and ability to deliver accurate work within strict timescales.

Knowledge / Experience

• Understanding of NHS structures and working practices.
• High level use of Excel, Word, Outlook, Power Point.
• Dealing with difficult and sensitive, confidential situations and information.

Desirable Criteria

• Experience of redesigning and delivering service change.
• Experience of leading projects.
• Knowledge of contract management processes.

Other Information

As an employer and sponsor licence holder, to provide sponsorship to overseas nationals via the Skilled Worker route, we must ensure we adhere to the sponsorship requirements set by UK Visa’s and Immigration. Please note that as the current salary threshold is £, it is unlikely we will be able to offer sponsorship for this post as without 2 years previous NHS Service at Band 3 you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship (bank and agency service is excluded). This would apply to anyone who has current time limited right to work in the UK and would require sponsorship in the near future commencing at the bottom of the band. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the website.

Application Contact

Name: Jenny Sutcliffe
Job title: Head of Contracting and Business Development
Email: [email protected]
Phone: [phone number]

Equality, diversity and inclusion

We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.