Contract Management Specialist

AVEVA; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading industrial software company is seeking a Contract Management Specialist for their Cambridge office. This full-time role involves preparing and managing contract documents related to sales activities, ensuring compliance with company policies, and building relationships with the Sales team. Ideal candidates will have strong organizational skills, a Bachelor's degree or equivalent experience, and proficiency in Microsoft Office. The position offers hybrid working options and a comprehensive benefits package.

Benefits

Flexible benefits fund

28 days annual leave plus bank holidays

Private medical insurance

Education assistance program

Qualifications

• Hands-on experience in commercial contracts management.
• Strong organizational and prioritization skills.
• Excellent command of spoken and written English.

Responsibilities

• Manage contracts related to sales activities.
• Ensure compliance with AVEVA's contracting guidelines.
• Build strong relationships with the Sales team.

Skills

Commercial contracts management

Organizational skills

Attention to detail

Excellent communication

Proactive team player

Time management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office (Word, Excel, Outlook)

Salesforce

SharePoint

Acrobat

Docusign CLM

Job description

Overview

AVEVA is creating software trusted by over 90% of leading industrial companies.

Job Title

Contract Management Specialist

Location & Contract

Cambridge (hybrid), Full time

Role Summary

The Contract Specialist is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of standard contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote‑to‑fulfilment process and coordinates with other stakeholders such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.

Please note that while this position reports into the Legal Department, this is not a lawyer/attorney/counsel position.

Responsibilities

• Assist in the preparation and management of contracts related to the sales activities of the company, ensuring all documents are accurate, compliant and delivered in the required timeframe.
• Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.
• Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.
• Handle queries from internal teams and external stakeholders, providing timely responses, with the supervision of senior team members, if required.
• Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote‑to‑fulfilment process.
• Facilitate the signature of standard contracts by all parties.
• Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.
• Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non‑Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
• Support with various administrative tasks as may be assigned.

Ideal Skills

• Bachelor's degree and hands‑on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a Bachelor's degree.
• Strong organizational, prioritization and time management skills.
• Energetic, proactive, attention to detail and a strong team player.
• Excellent communication skills with a professional and client‑focused approach.
• Excellent command of spoken and written English.
• Experience with Microsoft office (Word, Excel, Outlook etc).

Desired Skills

• Proficiency in other languages (French and Italian) are desirable.
• Familiarity with IT tools such as Salesforce, SharePoint, Acrobat and Docusign CLM.
• Legal background will be a plus (no degree in Law is required).

Benefits

• Flexible benefits fund, emergency leave days, adoption leave, 28 days annual leave (plus bank holidays), pension, life cover, private medical insurance, parental leave, education assistance program.
• Benefit packages are comprehensive and may vary by country; the above list applies primarily to the UK location.

Find out more: https://www.aveva.com/en/about/careers/

Hybrid Working

By default, employees are expected to be in their local AVEVA office three days a week, but some positions are fully office‑based. Roles supporting particular customers or markets are sometimes remote.

Hiring Process

Interested? Great! Get started by submitting your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please let us know in advance if you need reasonable support during your application process.

Find out more: aveva.com/en/about/careers/hiring-process

About AVEVA

AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting‑edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals, and minerals – safely, efficiently, and more sustainably.

EEO Statement

AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third‑party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis.