Contract Coordinator

Ipsum; Livingston; On-site; GBP 30,000 - 42,000; Full time

Job summary

A leading company in project coordination is seeking a skilled Contract Coordinator in Livingston. You will oversee planning and compliance, manage resources, and maintain strong client relationships. The ideal candidate has a background in project coordination and is skilled in team mentoring. This position offers opportunities for career development and a comprehensive compensation package.

Benefits

28 days annual leave, with options to buy more

Group Personal Pension Plan

Career development & progression opportunities

24/7 access to a virtual GP and Mental health support

Cycle to Work scheme

Discount club for various services

Life assurance cover

Qualifications

• GCSE or equivalent required; higher education in business administration or project coordination desirable.
• Full driving license essential.
• Proven background in work planning and project coordination.

Responsibilities

• Lead the coordination of business resources.
• Oversee planning, compliance, and operational execution.
• Manage client-specific electronic business portals.

Skills

Project coordination

Client management

Team mentoring

Data interpretation

Education

GCSE or equivalent

Higher education in business administration or project coordination

Tools

Microsoft Office

Work management systems

Job description

Overview

Contract Coordinator - Livingston

What's in it for you

• We believe in looking after our people, and it shows. When you join Ipsum, you're not just taking a job - you're starting a career with real support behind it.
• 28 days annual leave plus the option to buy more
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP and Mental health support & counselling services
• Cycle to Work scheme
• Discount club - supermarkets, phone bills, gyms & more
• Life assurance cover
• Long service recognition
• Enhanced Maternity Pay
• Active local social committees
• Regular social events
• Paid volunteering opportunities in your community

About the role

To lead the coordination of business resources.

The Senior Contract Co-ordinator will oversee planning, compliance, and operational execution, ensuring work is completed safely, on time, profitably, and to the highest client and regulatory standards.

This role supports continuous improvement initiatives, mentors junior staff, and maintains strong client relationships to ensure repeat business and contract success.

As a Contract Coordinator you will

• Manage and oversee client-specific electronic business portals to extract, prioritise, and allocate work effectively.
• Review, quality-check, and approve work pack documentation before assignment.
• Assign resources based on skills, qualifications, geography, and contract requirements.
• Prepare, submit, and track complex licensing and permitting applications with local authorities.
• Lead project kick-offs ensuring all safety, regulatory, and operational considerations are addressed.
• Ensure all work packs are clear, compliant, and fully scoped before issuing to field teams.
• Build and maintain close working relationships with subcontractors, resolving issues proactively.
• Collate, verify, and report on completed work data in a timely and accurate manner.
• Manage start-to-finish job delivery, ensuring continuous communication and proactive updates to clients.
• Produce and present detailed performance, operational, and commercial reports to management and clients.

About you

Qualifications

• GCSE or equivalent required; higher education in business administration or project coordination desirable. Full driving license essential.

Experience

• Proven background in work planning, project coordination, or operations support. Skilled in leading or mentoring teams, interpreting data, managing client expectations, and understanding contract delivery and profitability.

Technical & Industry Knowledge

• Proficient in Microsoft Office and work management systems. Solid grasp of Health, Safety, and Environmental regulations. Experience in utilities, infrastructure, scaffolding, or civil engineering is a plus

Our commitment to Equal Opportunities

We're proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we're committed to building a diverse and inclusive workforce. Before applying, please review our Privacy Policy to understand how we process your data in line with GDPR.

Next steps

If you're interested in this opportunity, please apply or reach out to the Careers Team for more info!