Contract Administrator

NG Bailey; United Kingdom; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering services company in the UK is seeking a detail-driven Contract Administrator to join their team. In this hybrid role, you will act as the key link between operations and commercial teams, overseeing project compliance and ensuring timely, high-quality delivery. Responsibilities include managing billing, invoicing, and supply chain processes, as well as maintaining compliance with company policies. Candidates should have experience in contracts administration and a proficient understanding of Microsoft Outlook Suite. A supportive work environment is prioritised, fostering career growth.

Benefits

Career development opportunities

Supportive work environment

Qualifications

• Experience in a Contract Administrator role or similar.
• Proficient in Microsoft Outlook Suite.
• Experience with billing and invoicing processes.
• Previous responsibility for resource scheduling.

Responsibilities

• Lead Health and Safety compliance.
• Ensure adherence to business processes and policies.
• Manage supply chain queries and approvals.
• Support subcontractor valuations and payments.
• Prepare and check billing values for client.
• Assist with project reports and documentation.
• Set up and close projects as required.
• Maintain positive customer relationships.

Skills

Attention to detail

Microsoft Outlook Suite

Resource scheduling

Billing and invoicing

Job description

Contract Administrator

Leeds - hybrid

1 year Fixed Term Contract

Summary

We're seeking a detail driven Contract Administrator to join the EV team. In this role, you'll be the key link between our operations and commercial teams, ensuring that projects run seamlessly, on time, high quality and with exceptional customer satisfaction.

You'll take ownership of a variety of task that keep everything moving, from preparing PQQ Documentation, Tender Submittals, Co-ordination of Maintenance Works Scheduling and managing document control. You'll produce accurate, timely reports, support team meetings, and tackle ad hoc challenges that make every day different.

You'll need to ensure all purchase orders raised are issued to the relevant personnel and external parties before the work begins, while representing NG Bailey with professionalism and pride, protecting our reputation and delivering excellence at every step.

Some of the key deliverables for the role include:

• Health & Safety - Lead by example in promoting Health and Safety
• Business Processes - Ensure compliance with NG Bailey policies and industry standards while delivering efficient administrative support. Maintain accurate data, prompt updates from team members, and streamline processes so the team can work effectively and cost efficiently.
• Supply Chain Management - Raise purchase orders promptly, secure Delegate Authority Matrix (DAM) approval when required and act as the main point of contact for supply chain queries, including onboarding new members.
• Commercial - Support subcontractor valuations with PMs and QSs, flag potential variations, risks and margin improvements. Process Goods Received Notes (GRN) promptly and assist QS with subcontractor and supplier payments.
• Billing and Invoicing - Check end of month billing values and ensure all billing to the end client is prepared and checked to be included in each billing run.
• Reporting - Assist and collate weekly and monthly reports for live projects, attend team meetings where appropriate and ensure all project works information is kept up to date
• Set Up and Completion of Projects - Assist with the setting up of new projects within COINS and closure of projects in line with the agreed process'.
• Relationships with Customers - Maintaining positive relationships with the project customer through efficient delivery of projects with a view to optimising future opportunities and profitability.

What we’re looking for

• Previously been in a Contract Administrator role or similar
• Solid experience of Microsoft Outlook Suite
• Ideally dealt with billing and invoicing previously
• Ideally been responsible for resource scheduling before

Next Steps

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of GBP500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.