Construction Project Co-ordinator

The FR Group; Wootton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading logistics real estate firm in the UK is seeking a Document Controller to coordinate and organize documentation for construction projects. The ideal candidate will have experience in this field and a proactive approach to compliance and process optimization. You'll be working in a dynamic environment, ensuring that all documentation is accurate and accessible while liaising with various teams.

Qualifications

• Experience in document control within construction projects.
• Ability to oversee compliance with documentation procedures.
• Strong attention to detail and ability to detect errors.

Responsibilities

• Coordinate and organize documentation for construction compliance.
• Ensure teams have access to project microsites.
• Compile monthly ESG and project completion reports.
• Liaise with the compliance team regarding signed contracts.
• Maintain security and integrity of sensitive documents.

Skills

Experience as a Document Controller

Attention to Detail

Proficiency in SharePoint

Ability to Manage Multiple Projects

Strong Communication Skills

Proficiency in Excel

Proficiency in Adobe

Team Collaboration

Tools

SharePoint

Teams

Excel

Adobe

Job description

Overview

Working closely with the Construction Directors, Construction Project Co-ordinator (H&S) and Development team, co-ordinate and organise a high volume of documentation to ensure compliance with company construction procedures. This role will suit someone with experience of working as a document controller.

Responsibilities

• Ensure the external consultant and contractor teams have the correct access to the project microsites on SharePoint and relevant Teams groups.
• Distribute latest company guidance inclusive of unique project code and highlight importance of naming convention for saving documentation.
• Liaise with the Project Manager to obtain Project Directory and extend access to the Construction Procedures for relevant project team members and emphasise importance on compliance.
• Assist the Construction and Development Teams with the procurement and construction of developments throughout the project duration.
• Ensure procedures are maintained in accordance with guidelines and oversee the return of information to ensure that it has been correctly saved and documented.
• Compile Monthly ESG and Project Completion Reports and issue by month end.
• Liaise with Compliance Team regarding signed Building Contracts, every month.
• Ensure all post completion documentation has been uploaded to SharePoint.
• Upload the relevant PC documentation inclusive of Completion Docs and Regulatory approvals to the Signed Legal and Due Diligence Portal and ensure.
• Always looking for ways to improve efficiencies and effectiveness.
• Thrives in a fast-paced environment, able to manage multiple projects and deadlines simultaneously while maintaining high attention to detail.
• Ability to liaise clearly with external stakeholders to ensure requirements are understood and acted upon.
• The Property Manager has all the documentation required to share with the facilities management teams.
• Good attention to detail - detects errors in inconsistency of documents, records or version control.
• Experience of using SharePoint, Teams, Excel, Adobe.
• Strong ability to optimise processes for quicker delivery and better outcomes.
• Ability to work well within team and build strong relationships across the business.
• Maintain security and integrity of sensitive documents and information.
• Our client is one of the UK's largest and most active players in logistics real estate investment and development. Specialising exclusively in the UK logistics sector, they deliver millions of square feet of high-quality, sustainable industrial and logistics warehouse space every year.
• With a proactive approach to asset management, the client oversees a diverse portfolio of over 100 assets, ranging from small urban logistics units to large-scale big-box distribution centres. Their track record reflects a commitment to sustainability, innovation, and long-term value creation across the UK's logistics landscape.