Congress Sourcing Manager

BCD Meetings & Events; Remote; GBP 35,000 - 50,000; Full time

Job summary

A leading global meetings agency is seeking a Congress Housing / Sourcing Specialist to manage sourcing and negotiating for pharmaceutical congress accommodations. The ideal candidate thrives in a fast-paced remote environment in the UK, utilizing expertise in contract negotiation and stakeholder communication. This role involves collaboration with clients and suppliers to deliver optimal solutions for congress events. The candidate should be proactive and capable of managing multiple timelines and inquiries to ensure client satisfaction.

Benefits

Flexible working environment

Learning and development opportunities

Comprehensive healthcare benefits

Qualifications

• Proven sourcing, negotiating, and contracting hotel/housing expertise.
• Ability to instill confidence in clients regarding event objectives.
• Experience in planning pharmaceutical and/or congress events.

Responsibilities

• Ownership of sourcing and negotiating for congress accommodations.
• Analyse congress attendance and develop sourcing programs.
• Consult with stakeholders to gather requirements for events.

Skills

Sourcing expertise

Negotiation skills

Communication

Proficient in Microsoft Office

Ability to manage multiple inquiries

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services : we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com / careers

About The Role

Due to continued growth in our client’s global congress activity, we are looking for a Congress Housing / Sourcing Specialist to join our Meetings Management Life Sciences team. You will have expertise in sourcing, negotiating and contracting pharmaceutical congress accommodation or large exhibition / group accommodation worldwide. You are at ease guiding your stakeholders, building great relationships with housing bureaus / hotel suppliers, able to work independently but also can easily identify when to collaborate within your wider team to deliver the best solution for our clients.

You thrive on juggling multiple enquiries, meeting and exceeding expectations, and get a great satisfaction of offering your client a great solution to support their congress attendance. Want the opportunity to be part of a growing passionate team, working remotely in the UK?

Sound like you? Read on!

As a Congress Sourcing Specialist, You Will

• Ownership for souring, negotiating and contracting for worldwide pharmaceutical congresses
• Analyse congress attendance alongside forecasting of future congress attendance to develop annual souring programmes for our clients
• Consult with stakeholders to gather all requirements to deliver the right congress solution to meet their objectives
• Build strong partnerships with Housing Bureau’s, Societies and preferred suppliers Manage external vendors and suppliers – for sourcing, negotiating, contracting and event delivery
• Consistently apply and demonstrate our expertise to our clients
• Monitor and communicate attrition and mitigate cancellation penalties to your stakeholders
• Participate in site inspections as required
• On occasion support the onsite team on larger congress attendance to support with onsite housing management

You’re Good At

• Proven sourcing, negotiating and contracting hotel / housing expertise
• Communication – listening, written and verbal - able to interpret our client’s objectives to be delivered into all aspects of their event
• Ability to instil confidence in your clients that we are experts in our field
• Proficient in Microsoft office applications
• Ability to react, think on your feet, offer solutions, work on multiple enquiries and timelines at once
• Ability to travel in the UK and Overseas

You Might Also Have

• Experience of planning pharmaceutical and / or congress events
• Experience of event management technology used for sourcing managing room blocks / cancellation and attrition deadlines
• Pharmaceutical meeting and healthcare professional compliance knowledge

You Should Know

• Role is UK remote based
• You must have the ability to travel within the UK and Overseas, this may include weekends on occasion
• You must have the right to work in the UK

How To Apply

Click apply now to be considered

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.