Conference Co-ordinator

AccorHotel; Leeds; On-site; GBP 60,000 - 80,000; Part time

Job summary

A prominent hospitality group in Leeds is seeking a skilled Conference Co-ordinator to plan and manage successful conferences and events. The role involves overseeing logistics such as venue selection, budget management, and on-site operations, ensuring every detail is executed flawlessly. Ideal candidates will have a strong background in hotel management and financial planning. This part-time position does not allow for remote work, requiring effective communication with vendors, attendees, and stakeholders.

Responsibilities

• Plan and manage all aspects of conference logistics including venue selection and catering.
• Develop and maintain detailed project timelines ensuring deadlines are met.
• Create and manage conference budgets monitoring expenses.
• Negotiate contracts with vendors to secure the best terms.
• Coordinate with speakers and attendees to ensure their needs are met.
• Manage on-site operations during conferences overseeing staff.
• Analyse post-event feedback and prepare reports.
• Maintain accurate records of conference-related activities.
• Stay up-to-date with industry trends.

Skills

Abinitio

Apache Tomcat

Ethernet

Hotel Management

Financial Planning & Analysis

AV

Job description

We are seeking an experienced and highly organised Conference Co-ordinator to join our dynamic team in Leeds United Kingdom. As a Conference Co-ordinator you will be responsible for planning organising and executing successful conferences and events for our organisation and clients.

Responsibilities

• Plan and manage all aspects of conference logistics including venue selection catering audio visual equipment and accommodation
• Develop and maintain detailed project timelines ensuring all deadlines are met
• Create and manage conference budgets monitoring expenses and identifying cost-saving opportunities
• Negotiate contracts with vendors and suppliers to secure the best possible terms
• Coordinate with speakers attendees and sponsors to ensure their needs are met
• Manage on-site operations during conferences overseeing staff and volunteers
• Analyse post-event feedback and prepare comprehensive reports for stakeholders
• Maintain accurate records of all conference-related activities and communications
• Stay up-to-date with industry trends and best practices in conference planning

Additional Information

General Duties

• Follow the standards and performance outlined during training and in the departmental service procedures manual. Complete all tasks within the shift to these standards.
• Suggest any improvements that could be made to existing services or procedures.
• Attend training programmes and meetings as directed to constantly improve skills and knowledge.
• Follow the expectations and guidelines in the Accor Employee Handbook.
• Do not divulge Hotel or guest information either during or after employment with the hotel / Accor.

Key Skills

• Abinitio
• Apache Tomcat
• Ethernet
• Hotel Management
• Financial Planning & Analysis
• AV

Remote Work: No

Employment Type: Part-time

Vacancy: 1