Conference and event coordinator

Bizav Media Limited; City Of London; On-site; GBP 22,000 - 25,000; Full time

Job summary

A leading media company in London is seeking an Event Coordinator to manage the planning and delivery of professional events. The role requires strong organisational skills and the ability to build relationships with various stakeholders. Candidates should have experience in event coordination and be adept at multitasking. This full-time position offers a salary ranging from £22,000 to £25,000 annually, along with performance-based bonuses.

Benefits

Event bonus based on targets hit

Qualifications

• Excellent organisational and multitasking skills.
• Strong communication and relationship-building abilities.
• Ability to remain calm under pressure and solve problems quickly.
• Good attention to detail, with a focus on presentation and quality.

Responsibilities

• Liaise with event participants, including speakers, sponsors, and delegates.
• Manage the production and delivery of event materials.
• Oversee logistical arrangements with venues, catering, and technical providers.

Skills

Organisational skills

Communication skills

Problem-solving skills

Attention to detail

Tools

Microsoft Office

Job description

Overview

We are looking for a highly organised and motivated Event Coordinator to play a key role in the planning and delivery of professional events. This position involves working closely with colleagues, participants, sponsors, and suppliers to ensure each event is delivered smoothly, on time, and to a high standard.

Responsibilities

• Liaise with all event participants, including speakers, sponsors, delegates, and suppliers.
• Database creation and maintenance of all participants.
• Assist in the planning, scheduling, and coordination of event programmes.
• Manage the production and delivery of event materials (agendas, signage, delegate information).
• Ensure branding and sponsorship commitments are fulfilled across all event activities.
• Oversee logistical arrangements with venues, catering, and technical providers.
• Support delegate registration and provide on-site assistance during events.
• Act as a central point of contact for participants before, during, and after events.
• Assist with post-event evaluation and reporting.

Person Specification

Essential

• Excellent organisational and multitasking skills.
• Strong communication and relationship-building abilities.
• Ability to remain calm under pressure and solve problems quickly.
• Good attention to detail, with a focus on presentation and quality.
• IT literacy, including Microsoft Office applications.

Desirable

• Previous experience in event coordination or administration.
• Familiarity with event registration systems or CRM tools.
• Interest in marketing and communications related to events.

Experience: Required
Languages: English – Advanced
Employment: Full-time
Schedule: Monday to Friday 9am-5pm
Salary: £22,000 – £25,000 yearly
Benefits: Event bonus based on targets hit

About BizAv Media Limited:
BizAv Media Ltd delivers a leading business aviation magazine, digital newsletter, exclusive networking events, and a key maintenance conference—connecting industry leaders since 2017.