Compliance Coordinator

haart; Colchester; On-site; GBP 29,000; Full time

Job summary

A property management company in Colchester is seeking a Compliance Co‑Ordinator to manage landlord and property compliance tasks. The role involves maintaining accurate records, monitoring certification expiries, and ensuring compliance with statutory requirements, thus protecting tenants, landlords, and the business. The ideal candidate will have strong organisational and communication skills, is detail-oriented, and is proficient with CRM and compliance systems. Full-time role with competitive pay and several benefits.

Benefits

30 days annual leave (includes bank holidays)

Comprehensive training

Fully-funded training courses for qualifications

Career progression opportunities

Employee Assistance Programme

Eye care

Employee Referral Bonus

Company Pension Scheme

Qualifications

• Legal entitlement to live and work in the UK.
• Evidence of right to work in the UK, such as Passport or Birth Certificate.

Responsibilities

• Maintain accurate compliance records and due diligence.
• Liaise with Operations function for License applications.
• Chase renewals with landlords and contractors.
• Process and log AML and Right to Rent checks.
• Ensure compliance data entry in CRM systems.
• Escalate non-compliant cases to Central PM Manager.
• Contribute to audit preparation.

Skills

Attention to Detail

Organisational Skills

Communication

Compliance Knowledge

IT Proficiency

Teamwork

Job description

The Compliance Co‑Ordinator is responsible for carrying out day‑to‑day landlord, property and contractor compliance tasks across the lettings portfolio. This includes monitoring certification expiries, arranging renewals, chasing landlords and contractors, and maintaining accurate compliance records. The role ensures that the company meets all statutory requirements, reducing risk exposure and protecting tenants, landlords, and the business.

Ref: Indtpm

As a Compliance Co‑Ordinator at Spicerhaart in Colchester

you will receive:

• £28,500 OTE per year
• Full‑time working hours: 8:30am to 6pm (Monday to Friday). Note: Saturdays as and when required in line with the needs of the business, with time off off in lieu

Your additional benefits as a Compliance Co‑Ordinator at Spicerhaart in Colchester

• 30 days annual leave (includes bank holidays*)
• Comprehensive and continued training as you grow and develop within your role
• Fully‑funded training course to help you achieve a nationally recognised qualification within the property industry, including ARLA membership
• Career progression opportunities
• Employee Assistance Programme (24/7 access to our confidential helpline)
• Eye care*
• Employee Referral Bonus*
• Company Pension Scheme

Key responsibilities of a Compliance Co‑Ordinator at Spicerhaart in Colchester

• Maintain accurate compliance records and/or due diligence mitigation for Gas, EPC, EICR, Licensing & Smoke & CO Alarms
• Liaise with central Operations function to instruct internal License applications
• Chase landlords and contractors for renewals ahead of expiry.
• Process and log AML and Right to Rent checks.
• Ensure compliance data is entered correctly into CRM systems.
• Escalate non‑compliant cases to Central PM Manager.
• Contribute to audit preparation and quality assurance processes.

Role Competencies of a Compliance Co‑Ordinator at Spicerhaart in Colchester

• Attention to Detail: Accuracy in managing compliance data.
• Organisational Skills: Ability to prioritise workload and manage deadlines.
• Communication: Professional liaison with landlords, contractors, and tenants.
• Compliance Knowledge: Basic understanding of key statutory requirements.
• IT Proficiency: Confident using CRM and compliance tracking systems.
• Teamwork: Collaborative approach, supporting Managers and colleagues.

Core Competencies of a Compliance Co‑Ordinator at Spicerhaart in Colchester

• Works well with others to create a team spirit and an enjoyable working environment.
• Delivers outstanding customer service by exceeding expectations.
• Focuses on results to deliver business success.
• Follows company standards and procedures.
• Embraces responsibility and accountability.
• Demonstrates professionalism, honesty and integrity.
• Demonstrates a thirst for development.

Apply now!

The Finer Details:

To be eligible to proceed in our recruitment process, you will need:

• Legal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)
• We’ll need evidence of your right to work in the UK, in the form of:
  Passport/Birth Certificate

We will also need

• Proof of Address
• National Insurance

At some point(s) in your application process, you may be required to interview via video call.

Our Employee Assistance Programme offers up to six sessions of support and guidance, via telephone.

Company financial commitments to annual eye tests, and glasses, are subject to the terms stated in the company Eye Test Policy.

Employee referrals are subject to the terms stated in our Employee Referral Scheme.

30 days' paid annual leave includes bank holidays - day in lieu if you happen to work the bank holiday.

Please note: If you are successful in your application for this role but voluntarily leave the role within the first 12 months of employment, you may be required to reimburse the company for the costs associated with your training programme.

Armed Forces Covenant:

Spicerhaart is a forces‑friendly company offering many Estate Agency roles to those considering leaving the forces.

If you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.