Company Secretariat Assistant

Taylor James Resourcing; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global recruitment firm is seeking a Company Secretarial Assistant to support statutory compliance and corporate governance tasks within a FTSE listed company. Responsibilities include maintaining regulatory documents, preparing corporate resolutions, and supporting meetings. Candidates should have a degree in Accounting or a related qualification, along with 1-2 years of relevant experience. The ideal applicant will possess strong analytical skills, attention to detail, and proficiency in MS Office. This is an excellent opportunity to join a prominent team in London.

Qualifications

• 1-2 years' work experience in the relevant field.
• Knowledge of the Companies Act and UK Corporate Governance Code.
• Excellent administration skills.

Responsibilities

• Assist with statutory compliance work for UK subsidiary companies.
• Maintain the global entity management system (Diligent Entities).
• Organise and run the AGM and other general meetings.

Skills

Accounting knowledge

Attention to detail

Analytical skills

Proficiency in MS Office

Education

Degree in Accounting

Graduate CGI qualified or partly qualified

Tools

Diligent Entities

Diligent Boards

Job description

Company Secretarial Assistant – Global FTSE Listed Company

Our client is searching for a Company Secretarial Assistant to support the Group Secretariat function at a global FTSE listed company.

Key Responsibilities

• Assist with statutory compliance work for UK subsidiary companies, ensuring relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
• Maintain the global entity management system (Diligent Entities) to keep details for Group subsidiaries updated and support production of the Group Structure Chart.
• Prepare and execute corporate documentation resolutions, powers of attorney and proxies for routine business and organise notarisation/apostille as required.
• Administer and support the PLC Board and PLC Committees, including use of Diligent Boards.
• Support projects relating to acquisitions and disposals, corporate restructuring, corporate transactions and other ad hoc projects as requested.
• Assist with year‑end processes, review and oversee the signing process for UK subsidiary accounts and work on the Annual Report & Accounts and ancillary documentation for the Company.
• Organise and run the AGM and any other general meetings.
• Administer regulatory Stock Exchange announcements as required.
• Administer share plans operated by the Group (ShareSave and Long‑Term Incentive Plan) and liaise with the Employee Benefit Trustee as required.
• Liaise with the Group’s registrars and brokers in relation to shareholder matters.
• Deal with ad hoc queries from Group companies.

Qualifications & Skills

• Graduate with a Degree in Accounting or preferably a graduate CGI qualified or partly qualified.
• 1‑2 years’ work experience in the relevant field.
• Knowledge of the Companies Act, listed company regime and UK Corporate Governance Code.
• Good written and analytical skills with excellent attention to detail.
• Excellent administration skills with proficiency in MS Office and ideally experience of using Diligent Entities and Diligent Boards.

Contact

Email: [e-mail]
Ref: db486136