Clerical Assistant

Centreforequalities; Scotland; On-site; GBP 24,000 - 26,000; Full time

Job summary

A local educational authority is seeking a Clerical Assistant to provide front-line clerical support at Fair Isle Primary School. The successful candidate will manage day-to-day operations of the school office and ensure effective communication with staff and visitors. Applicants must possess a minimum of 4 qualifications at SCQF level 4, including English and Maths, and must obtain Protection of Vulnerable Groups (PVG) scheme membership. This is a permanent position offering 36 hours per week with a salary range of £24,740.74–£25,885.80 pro rata.

Benefits

Employee benefits package offering discounts on a wide range of products and services

Qualifications

• Minimum of 4 qualifications at SCQF level 4, including English and Maths (e.g. National 4, Standard Grades at General Level or O grades).
• Protection of Vulnerable Groups (PVG) scheme membership is required.

Responsibilities

• Provide front line clerical support in a Primary or Nursery School.
• Act as the focal point for staff and visitors.
• Ensure the effective day-to-day running of the school office.

Skills

Teamwork

Confidentiality

Communication

Problem solving

Education

Minimum of 4 qualifications at SCQF level 4 including English and Maths

Job description

Proposed Interview Date: Thursday 15 January 2026

Closing Date: Monday 5 January 2026

Contract Type: Permanent

Salary: FC3 £24,740.74–£25,885.80 (Pro rata)

Working Pattern: 36 Hours per week

Location: Fair Isle Primary School

Purpose and Values of Education Directorate

The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

Supporting Statement

As part of your application, you must provide us with a Supporting Statement which outlines how your skills and experience make you a good candidate for this vacancy. Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement in the section marked ‘upload résumé’. Your Supporting Statement must not be a CV. More information is available at www.fife.gov.uk/jobs/supportingstatement.

• Ways in which you have demonstrated that you can work effectively as part of a team. (Consider the following: how you have built positive relationships built on trust and respect as a team member; how you have communicated with others; how you have used your initiative and organisational skills to meet targets and achieve goals)
• Ways in which you have demonstrated a high level of confidentiality. (Consider the following: how you have shared information in compliance with current legislation; what steps you took to ensure procedures were followed, guaranteeing attention to detail)
• Ways in which you have demonstrated good communication and effective interpersonal skills. (Consider the following: how you have used your knowledge and skills to provide professional documents, information, data and reports; how you have worked towards achieving improvements; how you have demonstrated excellent customer service; how you have managed your time effectively to meet deadlines)
• Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems. (Consider the following: how you have used your knowledge of financial and IT systems to provide a quality service; what systems and processes you have used to produce information; how you have used your initiative to support process improvements)

Job Details

We are looking for a highly skilled Clerical Assistant to provide front line clerical support in a Primary or Nursery School, acting as the focal point for staff and visitors. The postholder will be responsible for responding to changes in procedures and IT systems and for ensuring the effective day-to-day running of the school office. As a Clerical Assistant, you will work under the direction and supervision of the Headteacher or Admin Assistant/Coordinator.

A link to the role profile is included below, where you will find more information about the role, with specific reference to essential and desirable criteria for applicants.

Qualification, Registration and Skill Requirements

You are required to have a minimum of 4 qualifications at SCQF level 4, including English and Maths (e.g. National 4, Standard Grades at General Level or O grades).

Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

Further Information

• Role Profile – When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile.
• How We Work Matters – Our employees are expected to display and promote certain behaviours in the workplace. See the How We Work Matters behaviour framework for more information.
• Employee Benefits – Employees have access to a benefits package that offers discounts on a wide range of products and services.
• Directorate Information – Council Department information.
• Social Media – Search for more ‘Fife Council Jobs’ on Facebook or follow us on X @FCJobsOfficial.
• Alternative Formats – Job information can be made available in alternative formats. To make a request please email [e-mail].

For further information please contact: Linda Chrisp, [e-mail]