Car Fleet & Facilities Manager

One to One Personnel; Essex; Hybrid; GBP 42,000 - 45,000; Full time

Job summary

A staffing agency is seeking an experienced Car Fleet & Facilities Manager to oversee daily operations of a car fleet and facilities management across sites in Basildon and Winsford. The ideal candidate will have over 5 years of fleet management experience, strong negotiation skills, and proficiency in fleet management software. This role offers a hybrid working environment and a fixed-term contract with potential extension.

Qualifications

• Over 5 years experience in fleet management or a related field.
• Strong understanding of fleet operations, maintenance and compliance regulations.
• Proficient in fleet management software and data analysis tools.

Responsibilities

• Manage daily operations of the UK car fleet and fleet providers.
• Develop and implement policies for fleet management and compliance.
• Conduct regular audits and inspections of fleet operations.

Skills

fleet management experience

strong negotiation skills

excellent Excel skills

effective communication

analytical problem-solving

Tools

fleet management software

Job description

Car Fleet & Facilities Manager

Basildon Hybrid GBP42,000 – GBP44,.5 Hours FTC 6 Months

One to One Personnel is proud to partner with a leading blue–chip manufacturing client for a unique position as a Car Fleet & Facilities Manager. This role is based at their Basildon site on a hybrid basis (2/3 days onsite) Initially on a 6 month fixed term contract, with the possibility of an extension.

To be considered, you must have a minimum of 5 years experience in fleet management with a strong understanding of fleet operations, maintenance and compliance regulations.

The Opportunity

To take ownership of the day–to–day management of the company car fleet; Basildon Office and manage the building and facilities of the Winsford site.

Key Responsibilities

Car Fleet

Oversee and manage the daily operations of the UK car fleet (approx. 100 vehicles across 4 businesses) and 2 fleet providers (Leasys and Ayvens), ensuring optimal utilization of vehicles and equipment in line with Company Policy

Lead on the develop and implement policies and procedures for fleet management, maintenance, and compliance, collaborating with the Central Reward Team on central requirements and policy

Conduct regular audits and inspections of fleet operations to ensure adherence to safety standards and regulatory requirements

Analyse fleet performance metrics and provide actionable insights for continuous improvement; and ensuring compliance for job cars

Manage relationships with vendors, contractors, and service providers, negotiating contracts and service agreements, liaising with the Central Reward Team as appropriate

Onboarding and offboarding employees in the Car Scheme for both flexi and long–term leased cars

Lead training sessions for staff on fleet safety, maintenance protocols, and operational best practices

Oversea and manage the of Pool car scheme.

Oversea and manage the car insurance scheme for all UK car fleet and owned vehicles

Oversea and manage of fuel card scheme

Oversea and manage drivers licence checks for users of the car fleet through the fleet provider and locally for users who are named drivers of the car fleet and pool car

Occasionally driving to dealers for cars as needed

Facilities Winsford & Basildon Sites

Ensuring correct insurances are in place for buildings and equipment as needed

Ensuring compliance with security and safety regulations

Work with the H&S Manager to ensure offices are compliant with H&S requirements (including PAC and fire extinguisher testing)Support the appointed Facilities Management Company s team on Winsford site

Source and negotiate with suppliers for LVO orders to ensure best value

Liaising with site facilities and maintenance (including air–con and fire extinguishers) to ensure the smooth management of local tasks

Provide cover at Basildon Office to ensure collection and separation of post from reception, including ensuring cover when absent from the office

Occasionally driving to Winsford site for project work

Key Requirements

Essential

Over 5 years experience in fleet management or a related field

Strong understanding of fleet operations, maintenance and compliance regulations

Proficient in fleet management software and data analysis tools

A strong analytical / problem solving mind–set, with the ability and willingness to get into the detail to find solutions

A self–motivated individual contributor who can work effectively with general guidance towards objectives

Strong third party supplier and stakeholder management experience

Negotiation skills for negotiating contracts and for managing projects

Excellent Excel skills

Excellent communications skills, both written and verbal

Ability to work from Basildon 3 days per week

Ability to work from Winsford quarterly, or visits as required

Full and valid driver s licence

Desirable

Familiarity with telematics and vehicle tracking systems

Experience in H&S regulations

Competencies and Key Behaviours

Diligence and attention to detail, especially when recording actions for follow–up

Clear communicator, written and verbal

Ability to teamwork with remote partner and customers

Organised, able to multitask, with a structured approach to task management

Must be able to work under pressure respecting tight deadlines

Focussed on results

If you feel you have all the skills and experience required for this position, please get in touch with Louise at One to One Personnel.