Buying Admin Assistant

BEAUTY BAY; Salford; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading online beauty retailer is looking for a Buying Admin Assistant to join their Buying team in Salford. This role involves supporting Buyers with new product development and third-party collaborations. Ideal candidates will have 1-2 years of experience in a similar role, strong organization skills, and the ability to thrive in a fast-paced environment. Key responsibilities include coordinating product launches, communication with suppliers, and maintaining internal documentation. The role emphasizes attention to detail and effective time management.

Qualifications

• 1-2 years of previous experience as a Buying admin.
• Excellent organization skills to manage time and workload efficiently.
• Ability to work well in a fast-paced environment.

Responsibilities

• Creating new product lines and inputting updates into internal systems.
• Coordinating samples and working with Logistics, Merchandising, Production & Trade.
• Maintaining excellent relationships with suppliers & brands.

Skills

Attention to detail

Time management

Communication skills

Microsoft Excel

Job description

We have an exciting opportunity for a Buying Admin Assistant to join our Buying team at Beauty Bay. As Buying Admin, you will support our Buyers working on 3rd Party and New Product Development. The role requires excellent, attention to detail, great communication and data input skills and the ability to work quickly and efficiently within existing processess.

Day to day you will be involved in:

Administration

• Creating new product lines & inputting updates into the Buying Planner & internal systems
• Co-ordinating samples, working with Logistics, Merchandising, Production & Trade
• Uploading price changes across various trading territories
• Completing online comparative shopping searches and reporting on current market developments and changes
• Raising & processing purchase orders

Project Coordination

• Work closely with the Buying & Trade Teams to co-ordinate new launches
• Ensure our product databases & systems are kept up to date
• Maintain accurate records of price quotations, lead times & supplier documentation
• Track order status and delivery dates for prototypes and samples

Supplier Communication

• Maintaining excellent relationships with suppliers & brands
• Ensure all promotion rebates are reported back to the relevant brands

Other Admin Improvements & Support

• Help streamline administrative processes in the NPD procurement area.
• Support continuous improvement activities related to documentation, data flow, and procurement reporting

Our ideal candidate

• 1-2 years previous experience as a Buying admin
• Excellent organisation skills and ability to manage time & workload efficiently.
• Attention to detail to ensure tasks are completed accurately.
• Ability to work well in a fast-paced environment.
• Working knowledge of Microsoft Office particularly Excel
• Excellent administration skills.
• Passion & drive
• Good written and verbal communication skills