Business Support Co-ordinator- Campsfield IRC

Mitie; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading facilities management company in the UK is seeking a Management Co-ordinator to provide high-level administrative support, manage sensitive information, and engage with senior stakeholders. This role includes duties such as diary management, organizing meetings, and ensuring efficient office operations. The ideal candidate will have solid organizational skills and experience as an administrator or secretary, along with proficiency in Microsoft Office tools. Competitive salary and benefits package are offered with opportunities for personal development.

Benefits

Life insurance

Access to virtual GP 24/7

Mitie shares

Discount schemes

Additional benefits (private medical cover, extra holidays)

Qualifications

• Previous experience as an administrator, PA, or secretary is essential.
• Ability to manage competing priorities in a high-pressure environment.
• Demonstrate a professional, discreet, and adaptable approach.

Responsibilities

• Provide administrative support to senior leaders.
• Co-ordinate the Senior Leadership Team's schedule.
• Manage diaries, meetings, and travel arrangements.
• Handle visitor greetings and communications.

Skills

Organisational skills

Communication skills

Attention to detail

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Job description

Job Overview

As a Management Co-ordinator, you will provide high-level administrative support, manage confidential information with discretion and act as a key point of contact for senior stakeholders. You'll play a vital role in keeping the Centre running efficiently while contributing to the wider work of Care & Custody.

Main Duties

• Provide administrative and organisational support to senior leaders, ensuring tasks and projects are delivered efficiently.
• Co-ordinate the Senior Leadership Team on behalf of the Centre Director, ensuring effective communication, scheduling and follow-up on key actions.
• Manage diaries, appointments, meetings, travel and accommodation.
• Screen communications, respond to routine enquiries and draft correspondence.
• Prepare, format and distribute documents, reports and meeting minutes. Maintain accurate manual and digital records, ensuring information is accessible and up to date.
• Greet and support visitors, ensuring a professional and welcoming experience.
• Manage office administration including post, supplies and financial processes such as invoicing.
• Support wider administrative activities across the Centre, including communications and events.
• Handle complaints in a timely, professional manner, ensuring issues are logged, investigated and resolved appropriately.

What we are looking for

We are looking for someone with excellent organisational and communication skills, able to work under pressure and manage competing priorities. You will bring previous experience as an administrator, PA or secretary, with proficiency in Microsoft Outlook, Word and Excel. Strong attention to detail and high standards of written communication are essential, along with the confidence to engage with senior managers and external stakeholders. Above all, you will demonstrate a professional, discreet and adaptable approach to your work.

Specific Requirements

Please note that all offers of employment are subject to security clearance and enhanced background checks :

• You must be a British Citizen, EU citizen with settled status, or have an ILR (Indefinite Leave to Remain) from a Commonwealth country.
• Bankruptcy history, CCJs, social media activity and criminal convictions will be closely scrutinized.
• You must have lived in the UK for the past three years with no significant footprint outside of the UK other than for normal holidays.

Salary and benefits

We value our people and offer a competitive salary and benefits package to support your lifestyle :

• Life insurance.
• Continued personal developmentwithfull support given to enhance your career.
• Free Mitie shares.
• Access to virtual GP 24 / 7 for yourself and your family.
• MiDealsdiscount schemes with over offers available from your favourite retailers, leisure, and utilities companies.
• Additional benefits available to purchase, including extra holidays, private medical cover and home technology.

Existing Mitie colleagues

Please ensure that you discuss your application with your current line manager before formally applying.

Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.

You must be eligible for CTC clearance.

You must hold a valid British passport or an EU passport with a share code. Additionally, you must have lived and worked in the UK for at least 3 years, without any extended trips overseas. Applicants must have no criminal convictions and must not be subject to any ongoing police investigations.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Divya Madaan at .