Business Support Admin Officer/ Executive Assistant 5275331

Triumph Consultants Ltd; City Of London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A recruitment agency seeks a Business Support Admin Officer in London to provide high-level support to the Assistant Director of Neighbourhood Services. The role involves managing the diary, coordinating meetings, and ensuring effective communication with various stakeholders. Candidates should have experience in executive support and excellent administrative skills. This is a temporary role with a pay rate of £17.73 per hour.

Qualifications

• Previous experience as an executive support assistant/PA.
• Excellent minute taking skills.
• Strong IT skills with proficiency across MS suite.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the diary of the AD of Neighbourhood Services.
• Handle meeting administration, including minute-taking.
• Liaise with council officers, councillors, and other stakeholders.
• Support HR processes including recruitment and onboarding.

Skills

Executive support

Minute taking

Organizational skills

IT proficiency

Communication skills

Tools

Microsoft Office Suite

Job description

Overview

Job Title: Business Support Admin Officer/ Executive Assistant

Reference: K&C 5275331

Pay rate: £17.73 per hour PAYE

Role length: Anticipated 3 months

DBS requirement: A Basic DBS is required for this role

The role

We are looking for an experienced and proactive Business Support Admin Officer to provide high level executive support to the Assistant Director of Neighbourhood Services. You will ensure effective communication and service work with residents, council members and officers from other departments and assist other areas of the department when required.

Key responsibilities

• Manage the diary for the AD of Neighbourhood Services – coordinating meetings, travel, venues, and ensuring all are well organised and run smoothly
• Handle meeting administration, including minute-taking, preparing agendas, circulating documents, and ensuring compliance with governance processes
• Work closely with the Complaints Team to ensure all complaints and councillor enquiries related to the Directorate are addressed promptly and within deadlines
• Liaise confidently on behalf of the Directorate with council officers, councillors, staff, residents, and external agencies
• Support HR processes, including end-to-end recruitment – from business case approval through to interviews, appointments, and onboarding
• Monitor and update Directorate service plans, preparing regular progress reports for the Housing Management Team
• Help develop and maintain efficient administrative systems and processes across the Directorate
• Keep internal office records up to date, including Health & Safety information, and share relevant updates with Directorate staff
• Use office IT systems to manage file archiving and maintain records in line with data protection and confidentiality standards
• Take ownership of learning about the Directorate’s wider function, including its links with other housing offices, council departments, board members, councillors, MPs, residents’ associations, and external partners
• Carry out ad hoc duties as needed, including general secretarial tasks, photocopying, note-taking, message handling, report writing, and managing emails and phone calls

What the client is looking for

• Previous experience as an executive support assistant/PA
• Excellent minute taking skills
• Experience in a social housing environment is preferable but not essential
• Excellent administrative and organisational skills
• Keen attention to detail
• Strong IT skills and proficiency across MS suite
• Excellent written and verbal communication skills
• Capable of managing a diverse workload and keeping up to date with multiple tasks concurrently
• Ability to engage with internal and external stakeholders in a friendly and professional manner

How to Apply

Quote the Job Title and Reference Number in your application. Submit your CV in Word format. Applications are reviewed on a rolling basis—early submission is recommended.