Business Assistant to the management team

Humanoid; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading tech company is seeking a Business Assistant to support its management team in London. The role requires managing calendars, handling communication, and preparing documents. Candidates should have over 7 years of administrative support experience, especially for executives. Excellent organizational and communication skills are essential. The position offers competitive compensation, paid time off, and pension plan among other benefits, with a full-time office work mode in Paddington, London.

Benefits

Paid time off

Visa sponsorship

Pension plan

Qualifications

• 7+ years experience in senior administrative support, ideally for executives.
• Ability to work in a fast-paced environment supporting top managers or CEOs.
• Team player with excellent communication skills.

Responsibilities

• Manage calendars and scheduling for the management team.
• Handle communication, including emails and calls.
• Prepare reports, presentations, and analyze data.
• Liaise between teams and assist with project implementation.
• Perform basic accounting and manage expense reports.
• Provide real-time support for emergencies and last-minute changes.

Skills

Strong business acumen and strategic thinking

Excellent communication

Exceptional organizational abilities

Problem-solving abilities

Multitasking abilities

Discretion and loyalty

Tech-savviness

Tools

Google Workspace

Zoom

Jira

Slack

Notion

Confluence

AirTable

Excel / Google Sheets

Job description

Business Assistant to the management team.

https : / / thehumanoid.ai /

As a Business Assistant, you’ll apply your professional skills in a wide range of tasks, including :

• Calendar & Scheduling: Managing appointments, meetings, and travel arrangements.
• Communication: Handling emails, calls, memos, and acting as a liaison.
• Document & Data Support: Preparing reports, presentations, proofreading, and analyzing data.
• Project Coordination: Liaising between teams, tracking tasks, and assisting with project implementation.
• Financial / Admin Tasks: Basic accounting, managing expense reports, and handling invoices.
• Real-time Support and Emergency Handling: Providing a single point of contact for last‑minute changes or emergencies (e.g., delayed flights, rescheduled meetings), offering proactive solutions to minimize disruption.

Essential Skills

• Strong business acumen and strategic thinking.
• Excellent communication (written / verbal) and interpersonal skills.
• Exceptional organizational, problem‑solving, and multitasking abilities.
• Discretion, loyalty, empathy, and stress resistance.
• Tech‑savviness (Google Workspace, Zoom, Jira, Slack, Notion, Confluence, AirTable, Excel / Google Sheets experienced user).

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast‑paced environment supporting top managers or CEOs. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech‑savvy, results‑oriented, and a stickler for details! And you do it all with a smile!

Compensation & benefits

• Competitive compensation level will be negotiated with the finalist.
• Paid time off including vacation / sick leave.
• You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays. The exact dates of the relevant public holidays will be notified to you each year. The office will be closed between Christmas and New Year and this period will be in addition to your annual leave. If for any reason you should be required to work any of the days during the period between Christmas and New Year you will be entitled to the same number of days worked to be taken as holiday in lieu. The Company’s holiday year runs between 1 January to 31 December each year. If the Appointment commences or terminates part way through a holiday year, your entitlement during that holiday year shall be calculated on a pro rata basis rounded up to the nearest half day.
• Visa sponsorship.
• Pension plan.
• Work mode: office full time / 5 days per week, Paddington district (London) – 5 min walk from Paddington station – 5 Merchant Sq, London W2 1AY.