Business Assistant - Talent & Search

Knightsbridge Recruitment; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious recruitment firm in Greater London is seeking a Business Assistant to support its executive search operations. The ideal candidate will have prior experience in recruitment or professional services, showcasing exceptional organizational skills and a high standard of written communication. Key responsibilities include producing client materials, maintaining job records, and supporting various administrative tasks. This role offers an opportunity to thrive in a dynamic, collaborative environment with a strong focus on detail and reliability.

Qualifications

• Prior experience within executive search, recruitment, or professional services.
• Ability to manage multiple priorities and meet deadlines.
• High standard of accuracy in written communication.

Responsibilities

• Produce and quality-check client materials according to templates.
• Maintain job records ensuring data integrity.
• Provide administrative support for reporting and ATS workflows.
• Manage correspondence for the shared inbox professionally.
• Coordinate gift cards and operational tasks as needed.

Skills

Organisational capability

Written communication

CRM and ATS proficiency

Attention to detail

Proactive approach

Tools

Microsoft Word

Microsoft PowerPoint

SharePoint

Job description

We are seeking a highly capable Business Assistant with a background in executive search, recruitment, or a related professional services environment. This role is ideal for an exceptionally organised administrator who can operate with speed, precision, and confidence in a dynamic, high-performance setting. You will join a small, collaborative team where attention to detail and reliability are essential from day one.

Key Responsibilities:

• Produce, format, and quality-check polished client materials in line with established templates
• Set up, maintain, and update job records, ensuring data integrity across all systems
• Provide administrative support for client reporting, ad hoc requests, and ATS workflows
• Act as a first point of contact for the shared inbox, managing correspondence promptly and professionally
• Coordinate gift cards, incentives, and a range of operational or project-based tasks as required

Skills & Experience:

• Prior experience within executive search, recruitment, or professional services
• Strong organisational capability, with the ability to manage multiple priorities and meet deadlines
• Excellent written communication skills and a consistently high standard of accuracy
• Comfortable working with CRM and ATS platforms, as well as Microsoft Word, PowerPoint, and SharePoint
• A proactive, dependable approach and a strong commitment to supporting the wider team

If you are ready to contribute immediately and thrive in a fast-moving environment, we encourage you to submit your CV. We look forward to learning more about you.