Business Administrator

Kinetic PLC; Newcastle upon Tyne; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment consultancy is seeking a business administrator for an ongoing temporary position in Newcastle upon Tyne. You will provide comprehensive administrative support across multiple departments, helping coordinate critical tasks for project delivery. Key responsibilities include managing orders, arranging travel, and maintaining communication effectively within the team. Strong organisational skills and proficiency in MS Office are essential. This role is integral to ensuring efficient business operations.

Qualifications

• Strong organisational and multitasking abilities.
• Excellent communication and stakeholder management skills.
• Proficiency in MS Office and document management systems.

Responsibilities

• Order and distribute PPE for various departments.
• Manage orders for new starters and replacements.
• Support procurement of IT equipment.

Skills

Strong organisational and multitasking abilities

Excellent communication and stakeholder management skills

Proficiency in MS Office and document management systems

Attention to detail and ability to manage compliance requirements

Experience with Salesforce

Proactive problem-solving using own initiative

Process improvement mindset

Collaboration and teamwork

Flexible and adaptable in a fast-paced environment

Job description

Kinetic are recruiting for a business administrator to work an ongoing temporary position alongside our client in Newcastle

The Role

To provide comprehensive administrative and operational support across multiple departments, ensuring smooth coordination of administrative tasks. This role is key in supporting project delivery and enabling efficient business operations.

Key Responsibilities

• Order and distribute PPE for various departments
• Manage orders for new starters and replacements
• Support procurement of IT equipment
• Order office supplies, stationery, and ad-hoc items
• Arrange hire cars and manage travel bookings when required
• Arrange medicals for new starters and annual renewals
• Manage security clearance processes
• Support tendering and audit preparation by organising historical project documents
• Scan and file site records and test results
• Manage high volumes of emails and organise job-specific folders
• Raise requisitions and track workflow progress
• Maintain invoice logs and assist with data input for product-related projects
• Take minutes during meetings and distribute action points
• Set up internal and customer meetings and manage information flow
• Prepare project start-up packs and ensure timely updates from stakeholders
• Create variation quotations and offers for customers when requested

Skills & Competencies

• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Proficiency in MS Office and document management systems
• Attention to detail and ability to manage compliance requirements
• Experience with Salesforce
• Proactive problem-solving using own initiative
• Process improvement mindset
• Collaboration and teamwork
• Flexible and adaptable in a fast-paced environment

Kinetic plc is a Recruitment Consultancy with over 40 years' experience delivering staffing solutions to the engineering, manufacturing and technical industries.

Kinetic plc treats all applications confidentially and we review all submissions. Those that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities