Board Secretary & Executive Assistant to Chief Executive - Maternity Cover

WHITELEY HOMES TRUST; Walton-on-Thames; On-site; GBP 60,000 - 80,000; Full time

Job summary

A charitable organization in Walton-on-Thames is seeking an Executive Assistant and Board Secretary to provide exceptional support to the Executive team and Board of Trustees. This role involves managing the Chief Executive's schedule, coordinating meetings, and ensuring smooth communication across various functions. Candidates should demonstrate strong organisational skills, an ability to handle confidential matters, and be adept at managing strategic priorities in a complex environment.

Qualifications

• Required to maintain an understanding of the Trust’s strategic priorities.
• High level of initiative and personal judgement is essential.
• Experience in administrative management preferred.

Responsibilities

• Provide support to the Executive team and Board of Trustees.
• Manage the Chief Executive's schedule and control information flow.
• Arrange meetings for key stakeholders and provide secretariat support.

Skills

Proactivity

Organisational skills

Interpersonal skills

Judgement

Flexibility

Negotiation

Attention to detail

Job description

As the Trust’s EA and Board Secretary, you will provide proactive, efficient, adaptable and professional support to the Executive team, Board Chair and committee Chairs. You will be responsible for the administrative management of the Board, Committee and Executive meetings, with additional wider functions of supporting with document management and archiving.

This is a position of trust, providing the highest level of support to the Executive team and Board of Trustees. You are key to the management of the Chief Executive's schedule and controlling the flow of information, requiring a high level of initiative and personal judgement.

You will be required to maintain an understanding of the Trust’s strategic priorities and apply this awareness to support the Executive team and Board of Trustees. This role requires a high level of proactivity and organisation skills as well as attention to detail, sound judgement, flexibility, and the ability to work to absolute deadlines. With excellent interpersonal skills, requiring negotiation and influencing across senior staff and an understanding of Executive and Board challenges and approaches within a complex, charitable environment.

You will provide first-class support across a full spectrum of administrative, project, networking, and analytical activities for the Trust’s Chief Executive and, as required, for the other Directors and the Chair of the Board and sub-committees. This will involve comprehensive day-to-day support in the form of diary management, acting as the first point of contact on all communication matters, arranging meetings and providing a full range of administrative and secretariat support for key meetings and visits.