BMS Project Coordinator

Coders Connect; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading UK energy management firm is seeking a proactive Project Coordinator to support project managers and engineering teams. The ideal candidate will coordinate day-to-day activities, manage engineer scheduling, and enhance communication between all stakeholders. Strong organisational and multitasking skills are essential, along with proficiency in Microsoft Office and project management software. This full-time position offers opportunities for career growth in project management.

Benefits

Opportunities for growth into project management roles

Work with skilled engineers and technical teams

Qualifications

• Experience in a coordinator/scheduler or administrative support role in engineering or construction.
• Strong organisational and multitasking skills are essential.
• Confident communicator with the ability to collaborate effectively.

Responsibilities

• Arrange and manage engineer bookings for site visits and tasks.
• Assist Project Managers with task tracking and project plans.
• Act as the central point of coordination for teams and clients.

Skills

Organisational skills

Multitasking

Communication skills

IT skills

Attention to detail

Tools

Microsoft Office

Microsoft Project

Project Management Software

Job description

About the company

Combined Services is a leading UK manufacturer and installer of Building Energy Management Systems (BMS) with over 30 years of experience delivering high-quality reliable solutions across a diverse range of sectors. Our control panels and systems are installed in major locations including The Shard Harrods the Royal Albert Hall the V&A and the Bank of England.

We work with major retailers global tech and data‑centre operators and large multi‑site organisations to deliver energy‑efficient innovative BMS solutions. Our team is driven by a strong commitment to excellence, technical quality and sustainability.

Role description

We are looking for an organised and proactive Project Coordinator to support our Project Managers and engineering teams in coordinating day‑to‑day project activities.

This role is focused on ensuring engineers are correctly scheduled, briefed and supported so that project delivery runs smoothly from planning through to on‑site work and follow‑up.

The ideal candidate is someone who enjoys multitasking, problem‑solving and keeping complex workstreams organised. You will be central to communication between Project Managers, engineers, clients and suppliers.

Key Responsibilities

• Engineer Scheduling & Coordination: Arrange and manage engineer bookings for site visits, meetings, commissioning work surveys and follow‑up tasks.
• Project Support: Assist Project Managers with task tracking, updating project plans and ensuring all dependencies are organised and delivered on time.
• Communication Hub: Act as the central point of coordination between Project Managers, engineers, clients and internal teams to ensure clarity on schedules, priorities and expectations.
• Administrative Support: Prepare documentation, update internal records, maintain logs, file reports and ensure all project information is kept up to date.
• Logistics & Preparation: Coordinate materials, documentation and preparations required for engineers prior to site attendance.
• Issue Tracking: Flag scheduling conflicts, delays or resource issues early and help project teams resolve them quickly.
• Process Support: Assist in improving internal project coordination processes and maintaining high operational standards.

Qualifications & Skills

• Experience in a coordinator/scheduler or administrative support role (engineering or construction environments are a plus).
• Strong organisational and multitasking skills.
• Confident communicator with the ability to work across teams and with clients.
• Comfortable with fast‑paced environments and shifting priorities.
• Good IT skills including Microsoft Office and scheduling/project tools.
• High attention to detail and a proactive solution‑oriented mindset.

Why join us

• Be part of a growing innovative company at the forefront of the BMS and energy‑efficiency sector.
• Work with highly skilled engineers and technical teams.
• Opportunities for growth into project management roles.

Key Skills

• Microsoft Office
• Microsoft Outlook
• Microsoft Word
• Visio
• Microsoft Powerpoint
• Microsoft Excel
• Project Management
• Sharepoint
• Project Management Software
• Microsoft Project
• Administrative Experience
• Project Coordination

Employment Type: Full Time

Experience: years

Vacancy: 1