Billing Coordinator

Linaker Ltd; Haydock; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading operational support company in the UK seeks a Finance Administrator to manage invoicing and provide financial support to the Billing team. Applicants should possess strong IT skills, especially in Excel, along with good numeracy and communication abilities. The role includes handling client queries, processing job invoices, and ensuring compliance with company policies. Employees will benefit from 25 days of holiday, hybrid working options, and health insurance after a qualifying period.

Benefits

25 Days holiday plus bank holidays

Opportunity for progression

Health care, life insurance, and medical insurance after qualifying period

Qualifications

• Proficient in Microsoft Excel and other Office applications.
• Ability to maintain clear communication with clients and suppliers.
• Experience in managing invoices and financial documentation.

Responsibilities

• Enter job-related invoices and manage job statuses in Job Logic.
• Handle sub-contractor and supplier queries efficiently.
• Generate and send sales invoices with supporting documentation.
• Verify engineer time entries and manage timesheet data.
• Review jobs from a Work In Progress perspective before billing.

Skills

IT proficiency with Microsoft Office applications

Good numeracy skills

Good verbal and written communication skills

Experience with financial software packages

Job description

Reporting to the Billing Team Manager, the main features of this role are to provide exceptional financial and operational support, contributing to the continued growth and success of the business. Understanding, anticipating and delivering to customer and commercial needs, achieving great results within quality and time constraints.

Obtaining a comprehensive understanding of the scope of contracts in relation to fees and charges and the standard Company expectations in this regard. Ensuring Purchase and Sales transactions are recorded in accordance with this understanding, to also meet Company deadlines ensuring jobs are processed through the system to Billing stage promptly.

To provide a comprehensive and flexible administration service to the business, and particularly the Finance team, Suppliers and Clients. To maintain concise records of all Linaker transactions and to liaise regularly with internal and external parties, ensuring processes are followed in line with Linaker policy, accurately and in a timely fashion.

This position is to be based at our office in Haydock or Oxted.

WHAT YOU WILL BE RESPONSIBLE FOR

• Entering Job related invoices in Job Logic, whilst simultaneously progressing the job status as required, reviewing and flagging invoices for query should this be necessary.
• Ensuring sub-contractor and supplier queries are dealt with efficiently and where possible avoiding disputes which lead to accounts being placed on stop or legal action being taken against the Company, ensuring clear communication to all parties.
• Entering Engineer Job related expense claims onto Job Logic, considering charges to client where appropriate. Daily Excel spreadsheet of job-related expenses extracted from EOD which need adding to JL will be provided by Billing Manager.
• Generating and sending Sales invoices as required on client and Linaker systems, along with supporting documentation.
• Dealing with client invoicing queries as required and escalating where necessary to the Billing manager or the Operations team, ensuring clear communication to all parties.
• Verify engineer time entries on Job Logic, used to charge client and to generate inter cost centre, allocations and individual overtime claims.
• Export timesheet data from the Computer Aided Facilities Management (CAFM) system and correct entries as necessary after communicating with relevant engineers and managers.
• Review jobs from a Work In Progress (WIP) perspective, actively progressing to billing stage. Resolve job related issues preventing billing. Escalate to the Billing Manager when needed to ensure jobs are progressed & billed within deadlines.
• To undertake general office duties relating to Billing including:
  • Correspondence and filing.
  • Dealing with supplier query resolution.
  • Reviewing client queries in relation to Billing and resolving or escalating as necessary.
  • Preparation of reports and documentation to assist Billing manager to establish progress and priorities for the Billing team.
• Undertake any other duties as requested by the Billing Manager.

KEY SKILLS

• IT proficient with a good level of use of Microsoft Office applications, specifically Excel.
• Good level of numeracy skills.
• Good communication skills both verbal and written.
• Experience in the use of a financial software package.

THE PACKAGE

• 25 Days holiday plus bank holidays.
• Opportunity for progression.
• Flexibility for hybrid working - 3 Days in Office / 2 x Days home working.
• Health care, life insurance and medical insurance available after a qualifying period.