Billing Assistant

Clyde & Co; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent global law firm is looking for a Billing Assistant to join their finance team in London. This role involves ensuring that invoices are dispatched correctly and timely, as well as providing billing support to Partners. The ideal candidate will have excellent attention to detail, strong numeracy and Microsoft Excel skills, along with previous experience in a legal accounting environment. This is a great opportunity to join a dynamic team and contribute to the firm's financial operations.

Qualifications

• Experience in a legal accounting environment is preferred.
• An understanding of foreign currency issues.
• Understanding and experience of VAT regulations in relation to billing.

Responsibilities

• Ensure client invoices are generated correctly and in a timely manner.
• Provide support to Partners on billing-related issues.
• Ensure agreed Service Levels are met.

Skills

Excellent attention to detail

Strong numeracy skills

Excellent Microsoft Excel skills

Good written communication skills

Eager to learn

Tools

Elite 3E

Job description

Department

Finance

Location

London

Role

Billing Assistant

The Firm

Clyde & Co is a global law firm with 400 partners, 2000 legal professionals and 3600 staff in over 40 offices across six continents. Its core global sectors position it at the heart of global trade and commerce: insurance; marine, natural resources and energy; projects and construction; aviation. Our vision is to be our clients first choice for complex, multi‑jurisdictional matters in our chosen sectors by investing in our core practice areas in chosen locations, serving an international client base and building a network of offices in key trading zones. Our key focus is also to become the “go to” firm in emerging markets, running ourselves professionally by attracting and developing the best people.

The Team

The Billing team is responsible for ensuring that client invoices are generated and dispatched correctly and in a timely manner. The Billing team provides an important support service to the Partners and Case‑handlers.

The Role

The role of the Billing Assistant sits within the finance team with responsibilities to maintain a flow of billings in line with agreed targets. The role will include the production of billing guides, write‑off time and disbursements and to also ensure files are closed and instructions are carried out.

Key Responsibilities

• The Billing team is responsible for ensuring that client invoices are generated correctly and in a timely manner
• Provide a support service to the Partners in all aspects of billing
• Take instructions to raise billing guides, write‑off and transfer time and disbursements and to close files and ensure instructions are carried out
• Provide assistance to Partners on matter management issues generally
• Using Elite 3E to make general matter, invoice or credit note inquiries
• Allocating correct VAT charges as applicable
• Provide accurate advice on billing queries, procedures, VAT issues
• Ensure bills are sent out and liaise with the credit control team
• Raising apportioned billing schedules and ad‑hoc billing schedules in Excel
• Ensuring that the agreed Service Levels are met
• Provide support for the NBI process by conducting a review of finance information provided by stakeholders opening new matters
• Undertake ad hoc responsibilities as required by line manager

Essential Skills and Experience

• Excellent attention to detail.
• Eager to learn and get involved with a friendly and high performing department.
• Previous experience in a legal accounting environment is preferred.
• 3E experience is preferred.
• Electronic Billing Experience would be advantageous.
• Experience and understanding of apportionment (multi‑party), net recovery and joint billing
• An understanding of foreign currency issues
• Excellent Microsoft Excel skills
• Understanding and experience of the VAT regulations in relation to Solicitor Client Billing
• Strong numeracy skills
• Attention to detail with a high level of accuracy
• Possess good written communication skills
• Must be flexible at busy times

Business Services Competencies

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness

Additional Information

Business Services Competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas.

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

This role is subject to change in accordance with the changing needs of the business.