Bid Coordinator (Early Careers Opportunity)

Kinly’s Global Services; Sunbury-on-Thames; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A global leader in collaboration services seeks a Bid Coordinator to support bid management and submission processes. The role is hybrid, based in either Sunbury-upon-Thames or London, requiring at least 3 days on-site. The successful candidate will enhance bid efficiencies, create bid submissions, and manage stakeholder communications. With opportunities for professional development and exposure to high-profile clients, this position is ideal for career growth. Salary is £30,000 - £35,000 depending on experience, plus benefits.

Qualifications

• Ability to succeed with different personality types.
• Analytical thinking and understanding of complex client requirements.
• Ability to tailor responses to client needs.

Responsibilities

• Support the Bid Manager in managing the bid process.
• Create written content for bid submissions.
• Develop bid process efficiencies.
• Maintain bid tracker data.
• Coordinate post-submission follow-ups and feedback.

Skills

Excellent work ethic

Self‑motivation

Excellent written and verbal communication skills

Strong organizational and time management skills

Ability to work independently

Detail oriented

Creative

Interpersonal and collaboration skills

Education

APMP Foundation certification

Tools

Microsoft Office Suite

Adobe InDesign

Job description

Role: Bid Coordinator

Contract Type: Full-time, Permanent

Location: Sunbury-upon-Thames or London, UK (hybrid working is available, with minimum 3 days on-site and 2 days working from home). 2 days must be based in the Sunbury office. Please check location/the commute before applying.

Salary: £30,000 - £35,000 (dependent on experience), plus company benefits and superb progression/training opportunities

Interview Process: 2 stage (Virtual and Face-to-face)

Yorktel-Kinly is a unified global leader in collaboration, systems integration, and managed services. We focus on transforming workspaces, simplifying complexity, and empowering people. Our in‑house expertise includes AI‑powered room monitoring, 24/7 support, and a unique enterprise service layer, enabling us to operate with even greater agility, efficiency, and precision.

With comprehensive capabilities, decades of experience, and expanded delivery teams, we empower global businesses to thrive in the hybrid world, and we are committed to driving a new era of inspiration and opportunity for our people, clients, and partners; one seamless experience at a time.

With 27 offices in 11 countries, 1,600 colleagues, 900 specialist accreditations, 40‑years' professional experience and 2,500 customers, we are delivering scalable, secure, and sustainable solutions around the world.

As our business and client base continues to develop further, we now have a new opportunity for someone looking to support the wider sales organisation, Yorktel-Kinly’s bid team, who are responsible for the management, preparation and submission of all RFP (Request for Proposal) submissions for our UK entities.

With a focus on growth in our company, working as part of our established Bid team, this opportunity provides a clear pathway for professional development, with the chance to take on increasing responsibility and grow into more senior roles.

You’ll be working with high‑profile clients on a global scale, gaining invaluable experience and exposure that will accelerate your career.

With appreciation of the nature of the bid function, the successful candidate shall be underpinned by a can‑do, growth‑orientated attitude, and the ability to work flexibly around the demands of the business.

Working alongside the wider Bid team the Bid Executive will be paramount to ensuring the timely delivery of bids, against our continuous focus on exceeding our clients expectations, maintaining our competitiveness and setting the standards against which our industry is measured.

Key responsibilities:

• Supporting the Bid Manager in the management of the E2E bid process
• Creating written content for bid submissions, ensuring clarity, consistency, and alignment with the client's needs
• Enforcing and developing the bid process efficiencies
• Producing a bid plan for each tender and ensuring it is adhered to throughout the bid process
• Scheduling crucial meetings and deadlines, e.g. Deal Qualifications, Bid kick offs, Clarification deadlines, Checkpoint calls, Storyboarding sessions, Submission deadlines and Commercial reviews
• Coordinating post submission follow ups and capturing bid feedback/outcomes to drive future improvements
• Maintaining bid tracker data and ensuring comments, statuses and values are always up-to-date and that changes are communicated effectively to stakeholders weekly
• Ongoing management and enhancement of bid library content alongside contributing Subject Matter Experts (SMEs)

Future Skills Profile:

• Ability to succeed with different personality types
• Analytical thinking and ability to understand complex client requirements
• The ability to tailor responses to client needs
• Ability to create high‑quality documentation and presentations
• Ability to manage multiple deadlines

Future Qualifications:

• APMP Foundation (Association of Proposal Management Professionals) certification is a plus

Skills and experience:

• Excellent work ethic
• Self‑motivated with a proactive approach to tasks and improvement
• Excellent written and verbal communication skills.
• A desire to understand our business offerings
• Strong organisational and time management skills
• Ability to work independently and use initiative
• Detail oriented
• Creative
• Excellent attention to detail
• A team player with strong interpersonal and collaboration skills.
• Ability to work under pressure

Other:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Desirable Skills:

• Adobe InDesign
• Demonstratable work experience in similar markets/sectors

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please either email [e-mail] outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.

Equal Opportunities:

Yorktel‑Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.