Band 5 PA to Clinical Directors (Acute & Urgent Care) - Oleaster

Birmingham and Solihull Mental Health NHS Foundation Trust; Park Central; On-site; GBP 150,000 - 200,000; Full time

Job summary

A leading mental health organization is seeking a PA to support two Clinical Directors in their management team based at the Oleaster Centre in Park Central, United Kingdom. Responsibilities include arranging meetings, coordinating diary management, and producing reports. The ideal candidate will have excellent communication skills, experience in a secretarial or personal assistant role, and an ability to manage their own workload while maintaining empathy and collaboration with staff and patients. Applications are encouraged as the position may close early if sufficient applications are received.

Qualifications

• Capable of applying a flexible attitude to work.
• Aptitude to manage own workload and use initiative.
• Maintain information governance.

Responsibilities

• Arrange and service meetings.
• Coordinate day to day diary management.
• Produce presentation material and reports.
• Ensure prompt response to service contacts.
• Make decisions on behalf of the Clinical Director(s).

Skills

Excellent communication skills (verbal and written)

Minute taking

Diary management

Organisational skills

Ability to work as part of a team

Education

Experience in a secretarial or personal assistant position

Job description

Overview

A Vacancy at Birmingham and Solihull Mental Health NHS Foundation Trust.

The Acute and Urgent Care Service are looking to recruit a PA to work with our two Clinical Directors and be part of the management's administration team based at the Oleaster Centre.

Responsibilities

• Arranging and servicing meetings.
• Coordinating day to day diary management.
• Production of presentation material and reports.
• Ensuring that service contacts receive a prompt response to all correspondence and enquiries.
• Making decisions within delegated authority on behalf of the Clinical Director(s).

Requirements and Qualifications

The ideal candidate will be capable of applying a flexible attitude to their work. Excellent communication skills (verbal and written), minute taking, diary management and organisational skills. Experience working in a secretarial or personal assistant position, aptitude to manage own workload, use initiative and maintain information governance. Ability to work as part of a team with other staff members, patients and the public is essential with an empathic approach towards people suffering from mental illness.

About the Trust

Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation. Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Application information

For further information about the main responsibilities please view the attached job description and person specification. We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK). We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received. This advert closes on Tuesday 6 Jan 2026.