Band 3 Contracts/Training Administrative Assistant (Clinical Engineering)

Royal Berkshire Nhs Foundation Trust; Reading; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional healthcare organization in Reading seeks a highly organised and motivated Administrative Assistant to support the Clinical Engineering Department. Responsibilities include managing office duties, maintaining databases, arranging meetings, and assisting with document production. Ideal candidates will have prior administrative experience, strong communication skills, and proficiency in Microsoft Office. This role offers a supportive work environment and opportunities for professional development.

Benefits

Flexible working opportunities

27 days annual leave plus bank holidays

NHS pension scheme

Employee Assistance Programme

Cycle to work scheme

Qualifications

• Relevant experience in an administrative role.
• Experience in a busy hospital environment.
• Customer service experience.

Responsibilities

• Undertake general office duties and answer queries.
• Maintain the Departmental database (e-Quip).
• Arrange meetings for the Senior Management Team.
• Take Minutes of Meetings.

Skills

Organisational skills

Effective communication

Attention to detail

Education

NVQ in Business Administration or equivalent experience

GCSE or equivalent in English and Maths

Tools

Microsoft Office Suite

Database systems

Job description

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is "Working together to provide outstanding care for our community." Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated 'Good' with inspectors reporting that we have made significant improvements. The Trust's overall rating has also improved to 'good'. We are Compassionate in our thoughts, words and actions. We are Aspirational and have a true desire to be dynamic and to innovate. We are Resourceful and responsible in the way we work and live. We are Excellent in our development, fairness and sharing best practice. At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification.

The Clinical Engineering Department at the Royal Berkshire NHS Foundation Trust is looking for a highly organised, motivated and enthusiastic Administrative Assistant to support the Contracts Manager and Medical Devices Training Coordinator as well as the wider Clinical Engineering Team.

Responsibilities

• Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.
• Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.
• Arrange meetings for the Senior Management Team.
• Take Minutes of Meetings.
• Assist with the production of documents and reports.
• Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.
• Ensure all work adhere to the Department's Quality Management System (QMS).
• Be responsible for maintaining personal development to meet the role, the Department's needs and those of the organisation.
  The post holder will be able to work unsupervised and to communicate effectively with the multidisciplinary team and various internal and external stakeholders promoting good working relationships.

If you are someone who can work unsupervised, is an effective communicator and highly organised, we would love to hear from you.

Qualifications

• Previous relevant experience within an administrative role.
• Experience of working in a busy hospital environment.
• Good knowledge of Microsoft Office Suite.
• Experience of database systems to include data input/entry/retrieval.
• Excellent level of numeracy and literacy as demonstrated by GCSE or equivalent in English and Maths.
• Customer service experience.
• Experience of working in a Clinical Engineering Department.
• NVQ in Business Administration or evidence of equivalent practical experience.

Reading sits on the River Thames and is served by great road and rail links to London, Oxford, and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work, and play and provides excellent facilities for families, including some of the best state and private schools in the UK.

The CQC rated the care provided by the Royal Berkshire NHS Foundation Trust as Good. Our "CARE" values: Compassionate, Aspirational, Resourceful, Excellent reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.

By applying for this post you are agreeing to Royal Berkshire NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system. Appointment to any position is conditional on the satisfactory completion of the core NHS Employment Checks Standards. Information disclosed in your application will be checked and any offer of appointment may be withdrawn if you knowingly withhold information or provide false or misleading information. All new appointments to the Trust, with the exception of executive positions, are subject to a 6 month probationary period. The Trust may close any vacancy prior to the advertised closing date due to the high level of responses we receive for some of our vacancies. Royal Berkshire NHS Foundation Trust is committed to improving the health of its staff, patients and the wider community by providing a smoke free environment. A smoke free policy is in operation and smoking is not permitted on any of the Trust's sites.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Benefits

• Flexible working opportunities and a strong emphasis on your work, life balance
• Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff
• NHS pension scheme
• Employee Assistance Programme
• Money Advice Service
• Generous maternity, paternity and adoption leave for eligible staff
• On-site nursery (based at RBH)
• Full educational library services
• Cycle to work scheme, lockable storage for cycles
• Bus to work scheme
• Excellent rail and bus links
• A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail.