Assistant Secretary

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 24,000 - 27,000; Full time

Job summary

A prominent NHS Trust in Manchester is looking for an enthusiastic Assistant Secretary to join their Neonatal Administration Team at Saint Mary's Hospital. This role involves supporting medical secretarial duties, organizing meetings, and maintaining confidentiality while using Microsoft Office and the HIVE system. Previous secretarial experience is preferred, but training will be provided. An opportunity to grow within a large healthcare organization offering competitive salary and career development awaits the right candidate.

Qualifications

• General education standard expected.
• Typing and administrative proficiency required.
• Experience in a secretarial role is beneficial.

Responsibilities

• Support Medical Secretarial Team by providing an efficient service.
• Organize and support meetings, taking minutes when necessary.
• Process outpatient clinic bookings and correspondence.

Skills

Organizational skills

Communication

Team collaboration

Proficient in Microsoft Office

Education

Good standard of general education or equivalent

RSA Typing II or equivalent

NVQ 2 or equivalent

Tools

Microsoft Software

HIVE system

ESR and E-Roster

Job description

Go back Manchester University NHS Foundation Trust

Assistant Secretary

The closing date is 13 January 2026

We wish to appoint an enthusiastic and keen Assistant Secretary to join our Neonatal Administration Team based at Saint Mary's Hospital. Good organisational skills are essential together with the ability to communicate well at different levels.

You will assist the Medical Secretarial Team to provide a comprehensive administrative service to the Consultants, Lead Nurse, Matrons and Nursing Staff within the Newborn Service across the Managed Clinical Service.

We are looking for someone to join and contribute to thepositive approach to our working environment.You must work well within a team and be willing to learn new skills to continue to support our team to support our clinical colleagues.

You will have some previous administration/secretarial experience however full training will be given. You should be able to use Microsoft Office applications proficiently.

In return we offer a rewarding role that offers and exciting challenge and also support from your team manager with training opportunities offered in order to support your ongoing development.

Main duties of the job

To support the Medical Secretarial Team with the provision of a comprehensive, high quality and efficient administrative and secretarial service to the Consultants, Head of Nursing, Lead Nurse, Matrons, Nursing Teams.

To assist Medical Secretaries in arranging and supporting meetings. This will include booking rooms or using Teams. Emailing agenda's and taking minutes where necessary.

Support Medical Secretary with arranging outpatient clinics and booking appointments with parents of patients. Preparing letters and correspondence to parents using the HIVE system (training will be given).

Data input into created spreadsheets and maintaining accuracy and confidentiality.

Answering telephone queries from other departments and parents and forwarding where necessary.

Contribute when required to the provision of a reception service, greeting staff, parents and visitors.

About us

MFT is one of the largest NHS Trust In England with a turnover of over £3bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].

Were looking forward to hearing from you!

Person Specification

Qualifications

• Good standard of general education or equivalent experience.
• RSA Typing II or equivalent
• NVQ 2 or equivalent

Knowledge

• An understanding of secretarial procedures
• Knowledge of NHS
• Knowledge of hospital environment/routines
• Knowledge of requirement of patients
• Knowledge of HIVE

Experience

• Experience of secretarial/typing duties
• Proficient in the use of Microsoft Software
• Experience of ESR and E-Roster
• Experience of HIVE

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Manchester University NHS Foundation Trust

£24,937 to £26,598 a yearper annum, pro rata