Assistant Pay & Reporting Officer

Devon & Somerset Fire & Rescue Service; Exeter; On-site; GBP 25,000 - 30,000; Full time

Job summary

A public safety organization in Exeter is seeking a Pay and Reporting Assistant Officer to manage payroll processes and data reconciliation. You will be responsible for maintaining databases and generating reports to support payroll analysis. The ideal candidate will have a solid understanding of data management, attention to detail, and experience with payroll systems. Benefits include flexible working arrangements, generous pension schemes, and professional development opportunities.

Benefits

Flexible working arrangements

Generous pension scheme

Ample annual leave

Access to physiotherapy services

Free gym access

Mental health support

Qualifications

• Experience in payroll processes and data reconciliation.
• Proficiency in using HR databases for reporting.
• Strong organizational skills and ability to meet deadlines.

Responsibilities

• Maintain and update essential spreadsheets and databases.
• Participate in reconciliation of monthly payroll data.
• Produce regular reports on HR database content.

Skills

Data management

Analytical skills

Attention to detail

Tools

Gartan

iTrent

Job description

Overview

Join Our Team as a Pay and Reporting Assistant Officer at Devon and Somerset Fire and Rescue Service!, As a Payroll and Reporting Assistant Officer you will play an active role in the monthly payroll processes, including reconciliation of data and oversee first line casework for incorrect payments and queries regarding pay (sickness claims, allowances and other changes). You will provide comprehensive reporting and analysis (based on HR Database content) to support payroll analysis, data returns, audits and other reporting requirements for the Service. Find out more,

Responsibilities

• To be responsible for maintaining and updating essential spreadsheets, databases and systems, in accordance with the Data Protection Act. This will include the input and processing of pay and personnel data and taking any associated follow up actions.
• To ensure that operational activity and availability claims are extracted from Gartan systems and processed accurately for every payment run.
• Actively participating in reconciliation of monthly payroll data to ensure that this action is completed on time and in full.
• To facilitate the reconciliation of absence data between Gartan and iTrent as part of the monthly payroll process and minimise overpayment situations for on-call colleagues.
• Handling payment errors, including identification of causes, liaising with stakeholders, overseeing administration of salary advances, the recovery / reconciliation in subsequent months, the production of suitable correspondence to affected individuals and escalating casework / concerns where appropriate.
• With advice and guidance from System admin / Payroll lead roles, to support with table maintenance of the payroll system and some testing processes for planned upgrades or system development, as and when required.
• To regularly produce reports in relation to the content of the HR database and payroll output, ensuring that the data is presented accurately and in a user-friendly format, including look up functions, pivots, slicers and graphs where appropriate.
• To assist with provision of data for additional reporting requirements on an ad-hoc basis, such as Subject Access Requests, FOIs and organisational data returns (including ONS and HMI).
• As part of the wider pay team and monthly processes, ensure that the payroll system is maintained and updated to reflect employment variations including new joiners, leavers, position and grade changes, and also changes in personal particulars (i.e. name, address etc.).
• Ensure that deductions, subscriptions, recoveries and other third party payments are recorded and implemented accurately and in a timely manner in collaboration with the payroll provider.
  Disability Confident

Benefits

• Flexible working arrangements to promote work-life balance
• A generous pension scheme for your future
• Ample annual leave to recharge and refresh
• Family leave policies that support your loved ones
• Access to physiotherapy services for your well-being
• Opportunities for professional development and progression
• Free gym access and personalised fitness coaching
• Support for eye care and wellness programs
• Exclusive Blue Light Membership discounts
• Affordable healthcare options through Benenden Health
• Engaging sports and social groups for community building
• Confidential counselling services and mental health support
• Access to the Firefighters Charity for additional support
• A cycle-to-work scheme to promote healthy commuting

Disability Confident

Disability Confident