Assistant Estates Manager

Invictus Group; City Of London; On-site; GBP 35,000 - 41,000; Full time

Job summary

A leading property management company is seeking an Assistant Estate Manager in Paddington, London. This role involves supporting the Senior Estate Manager in delivering property & facilities management services across a high-profile estate. Ideal candidates will have direct experience in property management, strong administrative skills, and the ability to foster customer relations. The position offers a salary of £35,000 plus benefits.

Benefits

Package with Amazing Benefits

Collaborative team environment

High-profile site with modern facilities

Qualifications

• Previous Facilities / Property Management experience in a commercial or mixed-use estate environment.
• Knowledge of health & safety compliance relevant to estates/FM operations.

Responsibilities

• Provide day-to-day administrative and operational support to the Senior Estate Manager.
• Support estate compliance processes including health & safety inspections.
• Assist with service partner management and routine maintenance.

Skills

Facilities / Property Management experience

Strong administration skills

Excellent communication skills

Time-management abilities

Tools

Excel

Reporting tools

CAFM systems

Job description

Overview

Job Title: Assistant Estate Manager
Location: Paddington Central, London (5-minute walk from station)
Salary: £35,000 + Benefits (DOE)
Department: Property Management/Facilities Management

Role

Our client is looking for an Assistant Estate Manager to join their award winning team on their Paddington portfolio. You\'ll play a key role supporting the Senior Estate Manager in delivering first-class property & facilities management services across a high-profile, mixed-use estate in central London.

This is a fantastic opportunity for someone with FM / property management experience who thrives on operational excellence, stakeholder engagement, and a busy, client-facing environment.

Responsibilities

• Provide day-to-day administrative and operational support to the Senior Estate Manager and on-site campus team.
• Coordinate the running of the management office, including meetings, reporting, budgeting and onboarding.
• Support estate compliance processes - including health & safety, incident reporting, inspections and audits.
• Assist with service partner management: tenders, contractor visits, quotes and routine maintenance.
• Contribute to estate presentation and standards by conducting regular audits of common areas and back-of-house spaces.
• Help prepare monthly and quarterly reports for senior management and occupiers.
• Act as Deputy Estate Manager when required, supporting financial administration and project delivery.
• Build strong relationships with retailers, occupiers, contractors, and visitors to enhance customer experience.

What We're Looking For

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Essential

• Previous Facilities / Property Management experience in a commercial or mixed-use estate environment.
• Strong administration and IT skills (Excel, reporting tools, CAFM systems).
• Excellent communication and customer-service skills.
• Good organisational and time-management abilities.
• Knowledge of health & safety compliance relevant to estates/FM operations.

Desirable

• IOSH Managing Safely certification.
• Exposure to service charge budgets, reporting systems and tender processes.

What\'s on offer

• £35,000 + Package + Aamzing Benefits & Perks
• Be part of a high-profile site with modern facilities, retail, and public realm.
• Work in a collaborative team environment where your input makes a visible impact.
• Join one of the UK's most recognisable property owners & developers