Assistant Divisional PA | University College London Hospitals NHS Foundation Trust

University College London Hospital; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent NHS trust in Greater London is seeking a dedicated individual for a fixed term role providing personal administrative support to its senior management team. This position involves organizing meetings, relationship building across departments, and collaborating with Divisional PAs. The successful candidate will demonstrate strong organizational skills and a commitment to providing high-quality support in a fast-paced environment.

Qualifications

• You need to be hard working, engaged, and supportive towards colleagues.
• Ability to learn and practice various administrative functions.
• Experience in organizing meetings and taking minutes.

Responsibilities

• Provide high-level personal administrative support to the senior management team.
• Assist in organizing several meetings, distributing documentation, and taking minutes.
• Work collaboratively with other Divisional PAs.

Skills

Personal administrative support

Relationship building

Organizational skills

Engagement

Feedback and suggestions

Job description

Role Overview

This is to advertise a fixed term position. This role provides a high level of personal administrative support to our senior management team, as well as providing support for individual pieces of work and projects for other members of the division, including the consultant body and senior nursing team. As well as the PA aspect of the role, it’s very much a Team Support role.

A large part of the role is relationship building, both with your colleagues and with staff working in other areas of the Trust. You will be expected to work with other Divisional PA’s in the board to help build a strong supportive group of professionals that help and support each other.

Due to the nature of the role, the majority of the postholder’s time will need to be spent onsite. We do offer flexible working options however.

You will work alongside the Divisional PA to support them in the organisational tasks that the division requires. You will also be required to have a level of knowledge to explain and guide members of the division through the different systems we use at the Trust.

We expect you to be hard working, engaged and supportive towards your colleagues. You will have to learn and practice a number of different administrative and system functions, and to offer feedback and suggestions to improve the service.

You will be responsible for organising several meetings, as well as distributing documentation and taking minutes for them.

About UCLH

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

Key Services Sites

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We provide first-class acute and specialist services across eight sites. We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

Benefits

UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH.

How to Apply

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

This advert closes on Wednesday 3 Dec 2025