Assistant CSD

EBRD; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading international financial institution in London is seeking an Assistant to provide comprehensive administrative support to senior managers in the Climate Strategy and Delivery team. The ideal candidate will have secretarial experience, strong knowledge of SAP, and excellent communication skills in English. This role offers a dynamic work environment and the chance to engage with diverse professionals across various sectors.

Benefits

Diversity and inclusion programs

Flexible working arrangements

Qualifications

• Essential secretarial and administrative experience.
• Knowledge of SAP is essential.
• Fluent English with excellent written and oral communication skills.

Responsibilities

• Manage travel arrangements and itineraries.
• Support budget-related tasks for the CSD Group.
• Assist with onboarding new joiners.

Skills

Secretarial and administrative experience

Knowledge of SAP

Fluent English

Good communication skills

Attention to detail

Education

High School Education

Recognised qualification in budgeting or accounting

Recognised secretarial qualification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Purpose of Job

The Assistant is responsible for administrative support and secretarial assistance to senior and/or other managers in the Climate Strategy and Delivery team. The role is responsible for the smooth running of the managers business activities including extensive travel planning, expense diary management, internal high‑level meetings and day‑to‑day support. For this role to be successful they need to interact across the whole of the EBRD, including Managing Directors and where applicable external clients and service providers.

Background

The Climate Strategy and Delivery group comprises c.100 people primarily based in London that is responsible for the Bank’s green and climate strategy policy and operational support. Its core functions are to coordinate the definition of the Bank’s strategy in the green and climate areas, to support the Banking teams with specialist expertise to ensure delivery of the Bank’s green investment goals, and to deliver policy advice and technical support to the Bank’s clients and countries of operation.

The group is led by a Managing Director and is further divided into three teams covering the areas of Policy Research and Partnerships, Sustainable Business and Infrastructure, and Green Financial Systems.

Administrative support for the group is centralised in a team of four Assistants based in the Front Office but providing support to the whole group. That team reports to the Associate Team Lead who is responsible for all the Group’s administrative and operational support needs, including administration budget, IT and similar areas.

The Assistant provides secretarial and administrative support to Senior Managers and assists other Assistants / Officers in the team as and when needed. This role will entail dealing with colleagues in the Resident Offices as well as in Headquarters, which includes various departments.

Accountabilities and Responsibilities

• Manage and coordinate hotel/travel arrangements, itineraries, and arranging visas as required to ensure travel arrangements run smoothly.
• Support the CSD Budget Officer with budget‑related tasks for the CSD Group including raising purchase orders, creating parked journals, preparing cost‑recharge reports, and liaising with the EBRD procurement department.
• Carry out all secretarial and administrative duties for the entire CSD Group, including the Managing Director and Directors (when required) to enable smooth running of the office.
• Assist the CSD HR Coordinator with onboarding new joiners and managing leavers within the team.
• Manage diaries, arrange internal and external meetings and conference calls, receive visitors, ensuring that each meeting is seamlessly executed.
• Draft, check and/or proofread correspondence as needed.
• Obtain the appropriate sign‑off on documents when required, ensuring that they are signed or coordinated in a timely manner.
• Prepare PowerPoint presentations and other material for meetings, committees, and events.
• Prepare drafts and check team documentation, ensuring quality management control.
• Arrange all elements of travel according to EBRD policy and support CSD new joiners and the entire team with the expense‑management tool SAP Concur.
• Maintain comprehensive filing in various hard‑copy and electronic systems, and archive for Managers & team to ensure instant retrieval of documents.
• Organise and coordinate filing in electronic systems, e.g. Teams channels and Live link, including all aspects of safekeeping, ensuring quality management and control of information.
• Assist in managing and coordinating conferences and events, paying close attention to detail and troubleshooting on the day to ensure that everything runs smoothly and on time.
• Play a key role in organising travel and logistical arrangements for the EBRD Delegation attending the annual Climate Change Conference (COP).
• Assist in organising and coordinating internal team‑building events such as team retreats and team drinks, ensuring they are professionally managed to a high standard.
• Conduct ad‑hoc or specific tasks assigned by the Line Manager when required.
• Maintain Team shared calendar, weekly whereabouts and contact database.
• Provide secretarial cover during absences and provide handover notes to ensure a smooth transition.

Academic Qualifications

• High School Education
• A recognised qualification in budgeting or accounting would be advantageous
• A recognised secretarial qualification would be useful but is not essential
• Fluent English with excellent written and oral communication skills
• Knowledge of another language (e.g. Russian, German, French or Arabic) both written and spoken would be useful

Experience / Knowledge

• Secretarial and administrative experience essential.
• Knowledge of SAP is essential, particularly with tasks such as raising purchase orders, preparing budget reports, creating parked journals and generating cost‑recharge reports.
• Knowledge of budgetary processes essential.
• Strong team player capable of effectively cooperating and collaborating with other team members with a positive mindset.
• Good organisational skills, proactive and flexible attitude to work essential.
• Ability to use initiative to undertake tasks and projects without guidance.
• Good communication skills.
• Attention to detail and eye for accuracy.
• Good knowledge of the Departments procedures and the EBRD.
• Ability to cope well under pressure.
• Ability to build effective working relationships with clients and colleagues in a multicultural environment.
• Conscientious, reliable and flexible with a professional and helpful attitude.
• Ability to multi‑task while remaining calm and professional and a capacity for hard work.
• Ability to work efficiently and to handle simultaneous assignments involving a wide range of bank‑wide contacts.
• Excellent interpersonal manner including tact and diplomacy.
• Ability to exercise judgment and deal discretely with confidential/sensitive information and data.
• Confidence to put self forward for various projects and responsibilities and quickly understand what is required of the task in hand.

Technical Skills

• Computer literate: Windows, Microsoft Outlook, Word, Excel, PowerPoint
• Knowledge of SAP desirable but not essential
• At least 55 wpm typing

What is it like to work at the EBRD

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation and use your talents to make a real difference to peoples’ lives and help shape the future of the regions we invest in.

The EBRD environment provides you with

• Varied stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in.
• A working culture that embraces inclusion and celebrates diversity.
• An environment that places sustainability, equality and digital transformation at the heart of what we do.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer we promote flexible working and expect employees to attend the office 50% of their working time.