Asset Data Coordinator

ISS; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading service provider in the UK is seeking an Asset Data Coordinator to manage asset and PPM data within the CAFM system. This role involves preparing and validating maintenance schedules, auditing work for compliance, and collaborating with teams to resolve data issues. Strong Excel skills and self-management are essential. The position offers an opportunity to work in a dynamic environment focused on operational efficiency and compliance.

Qualifications

• Ability to self-manage, prioritise tasks, and take ownership of responsibilities.
• Strong communication skills and a calm, professional manner under pressure.
• Proficiency in Excel (including advanced formulas, VLOOKUPs, and pivot tables).
• Detail-oriented and comfortable working with large datasets.
• CAFM experience desirable (training provided if required).

Responsibilities

• Manage and maintain accurate asset and PPM data within the CAFM system.
• Prepare, validate, and update templates for asset and maintenance schedules.
• Develop and manage planned maintenance schedules for physical assets.
• Audit completed work to ensure compliance with standards and regulations.
• Support mobilisation projects and data set-up for new contracts.
• Monitor data entry procedures to maintain quality and compliance.
• Collaborate with operational teams, engineers, and stakeholders to resolve data issues.
• Assist the Asset Data Manager and Product Manager with agreed data management activities.

Skills

Self-management skills

Strong communication skills

Excel proficiency

Detail-oriented

CAFM experience

Job description

Job Overview

We are seeking an Asset Data Coordinator to join our Technical Services team and play a key role in maintaining accurate asset information and ensuring well-planned maintenance schedules within our CAFM environment.

This position is integral to supporting operational efficiency and compliance across our asset management processes. In this role, you will manage asset and PPM data, validate templates, schedule planned maintenance activities, audit completed work, and assist with mobilisation projects.

Working closely with operational leads, engineers, and stakeholders, you will help maintain high data quality standards and ensure smooth workflow execution.

Key Responsibilities

• Manage and maintain accurate asset and PPM data within the CAFM system.
• Prepare, validate, and update templates for asset and maintenance schedules.
• Develop and manage planned maintenance schedules for physical assets.
• Audit completed work to ensure compliance with standards and regulations.
• Support mobilisation projects and data set‑up for new contracts.
• Monitor data entry procedures to maintain quality and compliance.
• Collaborate with operational teams, engineers, and stakeholders to resolve data issues.
• Assist the Asset Data Manager and Product Manager with agreed data management activities.

Qualifications & Skills

• Ability to self‑manage, prioritise tasks, and take ownership of responsibilities.
• Strong communication skills and a calm, professional manner under pressure.
• Proficiency in Excel (including advanced formulas, VLOOKUPs, and pivot tables).
• Detail‑oriented and comfortable working with large datasets.
• CAFM experience desirable (training provided if required).

Our Commitment to Diversity

ISS is a Disability Confident employer and welcomes applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, sexual orientation or educational background. We are proud to promote inclusive hiring practices in line with the UK government’s Disability Confident scheme.