Army - Business Support Assistant

Ministry of Defence - Army; Middle Wallop; On-site; GBP 20,000 - 25,000; Full time

Job summary

A UK government agency is seeking a Business Support Assistant for the Headquarters Army Air Corps. This position involves providing administrative support, managing business governance, and liaising with training personnel. The role requires strong organisational skills and proficiency in Microsoft Office, along with excellent communication abilities. The position is part-time, requiring 37 hours per week and offers an inclusive work environment.

Qualifications

• Good organisational skills with the ability to effectively manage multiple tasks.
• Experience of working in an administrative/business support role or similar with an ability to forward plan.
• Excellent written and verbal communication skills.

Responsibilities

• Act as a central coordinating point for a range of business administration activities.
• Provide support and information for management of budgets.
• Regularly liaise with training wings and course providers.

Skills

Organisational skills

Microsoft Office proficiency

Communication skills

Job description

The Ministry of Defence employs over 50,000 Civil Servants. Within that,with responsibility for an annual budget of over £10bn, the Army is a major part of the Ministry of Defence and one of its largest operating centres who employaround 12,000 Civil Servants located at over 300 locations supporting the110K regular and reserve soldiers across the Army. This Civil Service workforce isdiverse, with many different functions and professions ranging from police officers, security guards, trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff.

The Business Support Group sits within Headquarters Army Air Corps (HQ AAC), a HQ charged with leading and preparing the AAC through recruitment, aircrew selection, individual ground and flying training, personal policies, career management, communications and engagement and nurturing Corps ethos for training and operational readiness.

We are recruiting for a Business Support Assistant to join a small team who are committed to creating a welcoming, inclusive workplace. You will work closely with the Business Support Manager to provide comprehensive support to the HQ AAC covering travel/accommodation bookings, business governance and external courses. AAC colleagues are based across the UK, engaging effectively with a dispersed team will be part of the role.

This position is advertised at 37 hours per week.

Job description

We are looking for a Business Support Assistant to join our small friendly team at Headquarters Army Air Corps, where you will provide varied administrative support services to colleagues and managers to help achieve business objectives.

Your key responsibilities include:

• Act as a central coordinating point for a range of business administration activities including travel bookings and assisting the Building Custodian with reporting faults and repairs
• Provide support and information to aid effective management of budgets, in liaison with the Business Support Manager, including overseeing the placement of orders for goods and stationery using the Contract, Purchase and Finance (CP&F) e-procurement system and Tail Spend
• Act as Allocating Authority for external courses, ensuring course applications are actioned on TARGET (the digitalised course loading application)
• Regularly liaise with Ground Training, AAC Training Wings and course providers regarding external courses/allocations, ensuring all are kept informed with amendments and changes
• Collecting and sending of HQ AAC mail daily
• Group Mailbox management
• Participate in relevant internal working groups, services and initiatives across the organisation
• Facilitate all office equipment within HQ AAC, including printers and photocopiers
• Ensure business continuity is maintained within the Business Support environment during leave/absence and carry out additional duties, commensurate with grade, as identified by the Business Support Manager

Person specification

Essential:

• Good organisational skills with the ability to effectively manage multiple tasks
• Experience of working in an administrative/business support role or similar with an ability to forward plan
• Excellent written and verbal communication skills, confident in the use of Microsoft Office applications

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Managing a Quality Service
• Working Together