Admissions Co-Ordinator

NHS; Haywards Heath; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading healthcare provider in Haywards Heath is seeking an Admissions Co-Ordinator to manage specialty waiting lists and ensure compliance with patient access policies. The successful candidate will play a key role in delivering top administrative support and will have opportunities to advance to a Band 4 role after competency review. This position offers a salary range of £24,625 to £29,114 per annum pro rata.

Benefits

Flexible working to support work-life balance

Comprehensive Wellbeing Programme

Qualifications

• Proficient in managing waiting lists in accordance with Patient Access Policy.
• Ability to work unsupervised and as part of a team.
• Experience in booking pre-operative assessments and surgeries.

Responsibilities

• Manage the specialty waiting list ensuring government targets are met.
• Contact and book pre-operative assessments for patients.
• Monitor and maintain the elective inpatient waiting lists.

Skills

Administrative/Customer Service Experience

Championed diversity in previous roles

Job description

Go back University Hospitals Sussex NHS Foundation Trust (279)

Admissions Co-Ordinator

The closing date is 08 October 2025

The post holder will be responsible for the efficient management of the allocated specialty waiting list and maintaining government targets in accordance with the Patient Access Policy.

The post holder will at times be required to work unsupervised and on their own initiative, as well as working as part of the team with clinical, management and administration colleagues to deliver the highest standards of administrative support possible to help deliver a patient first service.

Main duties of the job

In the initial period of 12 months, the main duties of the post will be:

• Contact and book pre-operative assessments and TCI (to come in) surgery dates for patients, booking patients according to clinical and waiting time priority and in line with the patient access policy
• Utilise the patient administration system to produce letters which inform patients of the appropriate admission times, location, date, and eating/drinking instructions
• Monitor and maintain the elective inpatient waiting lists, adding patients to the list within 24 hours of a clinician request being received

After the initial 12 month period, the post-holder will progress to Band 4 once fully competent with the above and below duties:

• Plan theatre cases into theatre lists 6 weeks ahead, utilising a developed knowledge of surgical procedures, duration of operating times and theatre availability
• Fully utilise the available theatre lists and escalate any issues as needed

Please see further details in the attached Job Descriptions for the Band 3 aspects of the role and also the Band 4 aspects of the role. Successful candidates will transition to a Band 4 post, subject to meeting all competencies in the attached matrix after a period of one year in post.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Job responsibilities

Please see attached detailed Job Descriptions and Person Specifications. There is also a competency matric attached.

Person Specification

Administrative/Customer Service Experience

• Administrative/Customer Service Experience

Equality, Diversity & Inclusion

• Evidence of having championed diversity in previous roles (as appropriate to role)
• Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

£24,625 to £29,114 a yearPer Annum pro rata