Administrator Receptionist

Green Folk; Stony Cross; On-site; GBP 30,000 - 37,000; Full time

Job summary

A local engineering company is seeking a full-time Administrator Receptionist for a 16-month fixed term contract in Stony Cross. Candidates should have strong computer literacy and proficiency in Microsoft Office, particularly Outlook and Excel. Responsibilities include answering phones, greeting visitors, managing invoices and supporting stock management. The role offers opportunities for growth and process improvement within the team. This position is suitable for detail-oriented individuals with an independent work ethic.

Qualifications

• Proficiency in Microsoft Office suite required.
• Experience in an office-based administrative role is beneficial.
• Knowledge of accounting software, preferably Sage Accounting.

Responsibilities

• Answering phones, greeting visitors and delivery drivers.
• Managing goods in and filing delivery notes.
• Inputting invoices into Sage Accounting.
• Supporting the Location Controller.
• Managing purchasing and stock.
• Maintaining timekeeping logs and records.

Skills

Computer Literacy

Microsoft Office including Outlook and Excel

Independent Worker

Effective communication with others

Tools

Adobe Acrobat Reader

Sage Accounting

Job description

Administrator Receptionist

16-month fixed term contract

Depending on experience £30,420 - £36,504 per annum

8am - 4:30pm Monday to Thursday and 3:30pm finish on Fridays (39-hour week)

Cradley

The daily running of a busy engineering company involves a vast range of administrative duties. As part of our engineering standards we have a quality system that requires constant and detailed document control and record keeping. This involves everything from delivery notes and invoices to design documentation and import/export shipping paperwork. We are looking for someone to join our team and help maintain the high level of quality process we hold at the top of our engineering field. Additionally, this role will involve more traditional admin-based duties such as collecting and recording timekeeping logs, answering phone calls, upkeep of maintenance and training records as-well as greeting visitors and delivery drivers.

We are looking for a full-time worker who can maintain an attention to detail, to work independently and show an aptitude to grow the role and take on more responsibilities as they settle into our team. There is huge scope for this role, including sharing additional duties from other members of our team or creating your own processes that help the quality and efficiency of the company.

Essential skills needed

• Computer Literacy
• Microsoft Office including Outlook and Excel
• Independent Worker
• Effective communication with others

Desirable Skills

• Adobe Acrobat Reader
• Previous office-based admin experience
• Knowledge of Sage Accounting

Advantageous Skills

• ISO9001 - Experience working to ISO quality standards

Responsibilities

• Answering Phones, Greeting Visitors and Delivery Drivers
• Opening Parcels, marking of Goods In and filing away Delivery Notes
• Marking off Invoices and inputting Invoices into Sage Accounting
• Support to the Location Controller
• Support with purchasing and stock management
• Collecting timekeeping logs and recording and maintaining hours and holiday records
• Collating final 'Job Packs' for our quality system

Embracing diversity in all its forms, our client is an equal opportunity employer. They welcome individuals from all walks of life, irrespective of race, gender, age, disability, sexual orientation, religion, or belief.