Administrator - Fire & Building Safety

A2Dominion; Winchester; On-site; GBP 29,000; Full time

Job summary

A housing association in Winchester seeks an Administrator for Fire & Building Safety to provide essential administrative support to their Building Safety division. The role demands strong organizational and communication skills, with responsibilities including maintaining documents, preparing compliance records, and coordinating information. The ideal candidate will have GCSE qualifications in Maths and English and be skilled in using tools like SharePoint and Excel. Competitive salary and generous benefits offered.

Benefits

25 days’ holiday plus bank holidays

Up to 8% contributory pension

Flexible working

Annual health and lifestyle benefits allowance

Qualifications

• Strong administrative and organisational skills are essential for maintaining multiple files.
• Confident in using digital tools for data management and reporting.
• Detail-oriented with a strong focus on accuracy in recordkeeping.

Responsibilities

• Provide reliable administrative support across Building Safety.
• Maintain accurate data and manage Building Safety documents.
• Prepare compliance information and update records regularly.

Skills

Strong administrative and organisational skills

Attention to detail

Good communication skills

Education

GCSE level or equivalent in Maths and English

Tools

SharePoint

Excel

D365

Job description

Administrator - Fire & Building Safety

Salary: £28,280

Location: Winchester office based

Contract: 6-months fixed term contract, 35 hours per week

DBS check required: Basic

Role Overview

We are looking for a Administrator—Fire & Building Safety to join our dedicated Building Safety division. The successful candidate will provide reliable administrative support across Building Safety, helping to keep all case files, documents, and compliance records organised and up to date. The role focuses on coordinating information, collecting evidence, maintaining accurate data, and supporting the smooth running of Building Safety processes.

Key Responsibilities

• Keep Building Safety documents, case files, and evidence well organised, saved correctly, and easy to retrieve
• Support the collation, checking, and uploading of documents needed for Building Safety Case Files and Safety Case Reports
• Maintain accurate data across all Building Safety systems, trackers, and logs, ensuring records are kept up to date
• Help prepare and update compliance information such as inspection reports, certificates, action plans, and meeting notes
• Coordinate diary bookings, access arrangements, and visits for contractors, surveyors, and internal teams
• Follow up on outstanding actions and information requests to make sure cases move forward without delay
• Record, track, and update building safety actions — including those arising from FRA, building inspections, audits, or resident enquiries
• Support colleagues by preparing summary reports, pulling data extracts, and producing simple statistics when needed
• Respond to routine enquiries from residents, teams, and contractors, providing information or passing requests to the right person
• Assist with maintaining shared filing structures, SharePoint sites, and document registers to support the Golden Thread
• Provide general admin support such as logging correspondence, note-taking at meetings, updating templates, and organising files
• Assist with tasks linked to Building Safety reviews, audits, assurance checks, and internal reporting cycles

More About You

• Educated to GCSE level or equivalent in Math’s and English (Grades A*- C)
• Strong administrative and organisational skills
• Ability to manage multiple files, trackers, and case-related documents
• Good attention to detail and accuracy in recordkeeping
• Confident using systems and digital tools (SharePoint, Excel, D365, compliance systems)
• Good communication skills with internal teams, contractors, and residents
• Comfortable handling data and producing straightforward reports

About Us

We’re a UK housing association committed to a vision – providing homes people love to live in.

With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable and private rent, specialist housing services, as well as homes for sale and shared ownership.

Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers.

We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.

Choosing Us Is Easy

As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.

Benefits

• 25 days’ holiday (Plus Bank Holidays) increasing up to 28 days with 3 years of service
• Up to 8% contributory pension
• Flexible working
• In addition, all permanent and fixed-term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.