Administrator Fire & Building Safety

A2Dominion Housing Group Ltd; United Kingdom; On-site; GBP 29,000; Full time

Job summary

A UK housing association is seeking an Administrator - Fire & Building Safety to provide essential administrative support in Building Safety. The successful candidate will manage case files and compliance records while ensuring data accuracy and supporting various processes. This role requires good communication skills, attention to detail, and proficiency with digital tools such as SharePoint and Excel. The position is full-time, office-based in Winchester, offering a competitive salary of £28,280.

Benefits

25 days holiday (plus bank holidays)

Up to 8% contributory pension

Flexible working

Health and lifestyle benefits allowance

Qualifications

• Educated to GCSE level or equivalent.
• Strong administrative and organizational skills.
• Ability to manage multiple files and trackers.
• Good attention to detail and accuracy in record-keeping.
• Comfortable handling data and producing reports.

Responsibilities

• Organize Building Safety documents and case files.
• Support collation and uploading of Building Safety documents.
• Maintain accurate data in Building Safety systems.
• Prepare and update compliance information.
• Coordinate diary bookings for contractors and teams.
• Follow up on outstanding actions to expedite cases.
• Record and update building safety actions and audits.
• Provide general administrative support.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication skills

IT proficiency (SharePoint, Excel)

Education

GCSE in Maths and English (Grades A*-C)

Tools

SharePoint

Excel

D365

Job description

Administrator - Fire & Building Safety

Salary: £28,280

Location: Winchester office based

Contract: 6‑month fixed term contract, 35 hours per week

DBS check required: Basic

Role Overview

We are looking for an Administrator – Fire & Building Safety to join our dedicated Building Safety division.

The successful candidate will provide reliable administrative support across Building Safety, helping to keep all case files, documents, and compliance records organised and up to date. The role focuses on coordinating information, collecting evidence, maintaining accurate data, and supporting the smooth running of Building Safety processes.

Key responsibilities

• Keep Building Safety documents, case files, and evidence well organised, saved correctly, and easy to retrieve
• Support the collation, checking, and uploading of documents needed for Building Safety Case Files and Safety Case Reports
• Maintain accurate data across all Building Safety systems, trackers, and logs, ensuring records are kept up to date
• Help prepare and update compliance information such as inspection reports, certificates, action plans, and meeting notes
• Coordinate diary bookings, access arrangements, and visits for contractors, surveyors, and internal teams
• Follow up on outstanding actions and information requests to make sure cases move forward without delay
• Record, track, and update building safety actions — including those arising from FRA, building inspections, audits, or resident enquiries
• Support colleagues by preparing summary reports, pulling data extracts, and producing simple statistics when needed
• Respond to routine enquiries from residents, teams, and contractors, providing information or passing requests to the right person
• Assist with maintaining shared filing structures, SharePoint sites, and document registers to support the Golden Thread
• Provide general admin support such as logging correspondence, note‑taking at meetings, updating templates, and organising files
• Assist with tasks linked to Building Safety reviews, audits, assurance checks, and internal reporting cycles

More about you

• Educated to GCSE level or equivalent in Maths and English (Grades A*‑C)
• Strong administrative and organisational skills
• Ability to manage multiple files, trackers, and case‑related documents
• Good attention to detail and accuracy in record‑keeping
• Confident using systems and digital tools (SharePoint, Excel, D365, compliance systems)
• Good communication skills with internal teams, contractors, and residents
• Comfortable handling data and producing straightforward reports

About us

We’re a UK housing association committed to a vision – providing homes people love to live in.

With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable and private rent, specialist housing services, as well as homes for sale and shared ownership.

Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers.

We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.

Choosing us is easy

As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.

Benefits

• 25 days holiday (plus bank holidays), increasing up to 28 days with 3 years of service
• Up to 8% contributory pension
• Flexible working
• All permanent and fixed‑term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.

Diversity & Inclusion

We’re proud to be a Disability Confident Employer and welcome applications from people of all backgrounds. Our recruitment process is inclusive and accessible, and we guarantee an interview to disabled applicants who meet the minimum criteria. Reasonable adjustments are available throughout the process – just contact our Resourcing Team at [e-mail]

We know some people hesitate to apply if they don’t meet every requirement. If that’s you, we encourage you to apply if your skills and experience align – please get in touch with us to talk it through. At A2Dominion, we value diversity, embrace flexibility, and are a family‑friendly employer. Everyone belongs here. Join us and help make a lasting difference in the lives of our customers.

Resourcing Partner

This vacancy is being managed by Ryan Loasby – [e-mail]