Administrator (Facilities Management and Goods In)

University of Southampton Malaysia; Southampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prestigious educational institution in Southampton is seeking a full-time Building Facilities/Goods in Administrator. The role requires strong administrative support skills and excellent communication abilities. The successful candidate will work closely with the Facilities Manager and support efficient delivery of building services, coordinating tasks to ensure timely resolution of building issues. This position offers competitive benefits, but does not support hybrid working.

Benefits

Generous holiday allowance

Access to university pension scheme

Subsidised health & fitness facilities

Qualifications

• Previous experience of providing effective and efficient administrative support.
• Proven track record in identifying and resolving critical issues.
• Excellent verbal and written communication skills.

Responsibilities

• Support the operational running of the building.
• Coordinate repairs and report building issues.
• Work closely with the goods in administrator.

Skills

Administrative support

Communication skills

Interpersonal skills

Time management

Numeracy skills

Job description

Overview

The Institute for Life Sciences Building 85's iconic design was built in 2010. It provides key infrastructure to multiple faculties at the University of Southampton, including research and teaching laboratories.

You are invited to apply for the full-time post of Building 85 Facilities/Goods in Administrator to provide support for the occupants of the Institute of Life Sciences Building 85. We are seeking to appoint a customer-orientated, enthusiastic, flexible and organised person to carry out and provide support to help ensure efficient delivery of building facilities and ordering services. The position is part of the Faculty Operating Service and reports to the Facilities Manager (B85).

The Role

You will work closely with the facilities manager to support the operational running of the building and contribute to promoting a positive health & safety culture.

You will provide cover for goods in and work closely with the goods in administrator to support ordering services and goods in yard management.

You will liaise with colleagues across the university and external persons in the reporting of building issues and coordinating repairs.

Qualifications / The Successful Candidate Will Have

• previous experience of providing effective and efficient administrative support
• proven track record in identifying and resolving critical issues
• excellent verbal and written communication skills
• good inter-personal skills to build effective and credible working relationships within the team as well as internal and external stakeholders
• excellent time management and organisational skills to manage your own workload effectively to meet business requirements
• good numeracy and IT skills to ensure excellent attention to detail and maintaining accurate records
• willingness to carry out some manual handling and physically active tasks

The successful candidate will be expected to work 36 hours per week. This role does not support hybrid working.

Benefits and Work Environment

The university supports a flexible approach to work as well as providing additional benefits such as a generous holiday allowance, access to a university pension scheme, subsidised health & fitness facilities and a range of discounts. Furthermore, the university is a fantastic place to work. Regardless of what life stage you are at, you will be a valued member of our team.

The university is proactive in fostering a culture of inclusion, respect and equality of opportunity. We select candidates on the basis of merit and ability. We aspire to thrive in the diversity of our workforce. We welcome applications from all candidates with an interest in the role and those who are committed to helping us create an inclusive work environment. We encourage applications from candidates from Black, Asian and Minority ethnic communities, people who identify as LGBQT+, and people with disabilities.

How to Apply / Contact

For an informal discussion about this role, please contact Claire King at [e-mail]

Apply Online

Further Details

• Job Description and Person Specification

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on [phone] or [e-mail] quoting the job number.

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