Administrator Estates & Facilities - Kent and Medway ICS Only

Maidstone and Tunbridge Wells NHS Trust; United Kingdom; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading NHS Trust is seeking a proactive individual for an administrative role in its Estates department. Responsibilities include skilled minute taking, spreadsheet management, and preparing various documents. The position offers a flexible working environment and a diverse benefits package, including generous annual leave and membership in the NHS Pension Scheme. This role supports operations that provide critical services to the community.

Benefits

At least 27 days of annual leave

Membership in the NHS Pension Scheme

Blue Light card eligibility

Qualifications

• Experience in minute taking across various specialties.
• Proficiency in setting up and maintaining spreadsheets.
• Ability to deal with complex confidential data.

Responsibilities

• Assist with the transformation of the Estates department's operations.
• Prepare documentation for presentations and reports.
• Organize filing systems using document control processes.

Skills

Skilled minute taking

Spreadsheet management

Data analysis and interpretation

Document preparation

Confidential data handling

Job description

The Estates department is seeking a forward thinking and innovative individual that embraces improvement and change to assist with the transformation of its operation. This role is part of a wider administrative team that provides support to estates (hard services, capital projects, governance and decontamination) and therefore will have a very varied remit.

The duties will include:

• Skilled minute taking across a variety of specialities
• Setting up and maintaining spreadsheets which will include analysing and interpretation of data
• Preparing documentation for presentations, slides, reports writing, including using various methods of showing data
• Assisting with order enquiries and contract information
• Setting up organisation of filing systems using document control processes and maintain these systems effectively
• Dealing with complex sensitive and confidential data
• Production of contract specifications

Please note this role is currently only being advertised to staff members who are currently working within the Kent and Medway IC.

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second‑best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey. We are a large acute hospital trust in south‑east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex.

With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre. Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day‑care beds, diagnostic services (X‑ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

Looking for flexible working? We are a flexible working-friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Benefits

Joining us includes a comprehensive benefits package:

• At least 27 days of annual leave plus public/bank holidays (pro‑rata for part‑time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below