Administrator

Lincolnshire Partnership NHS Foundation Trust; Lincoln; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Lincoln is seeking an Administrator to provide essential support to the IPS Employment Team. The role involves effective administrative services across multiple locations within Lincolnshire. Candidates should have an NVQ level 2 in Business and Administration and relevant experience in a general administrative background. The position offers flexibility, competitive annual leave, and various staff benefits in a supportive workplace recognized for high staff morale and quality care.

Benefits

Early access to Psychological Therapies

Competitive annual leave allowance

Car leasing scheme

Free eye tests

Discounts on major high street retailers

Responsibilities

• Provide comprehensive administrative and secretarial support.
• Ensure patient and staff confidentiality is maintained.
• Manage own workload and perform routine office procedures.
• Maintain healthcare records and ensure accurate scanning.

Skills

Organizing and planning activities

Data Protection knowledge

Ability to input confidential data

Education

NVQ level 2 Business and Administration or equivalent

GCSE in English, grades A-C

ECDL or equivalent including MS Office

Tools

Microsoft Office

Job description

Lincolnshire Partnership NHS Foundation Trust

Administrator

The closing date is 26 January 2026

An exciting opportunity has arisen within Lincolnshire Partnership NHS Foundation Trust for an administrator to join the Individual Placement and Support (IPS) Employment Team, who support service users in the community with their employment goals.

You will provide admin support to the IPS Team members - please see job description for more information.

The post holder will support the team mainly in defined localities within Lincolnshire but cover for other geographical areas covered by the Trust may be required if the need arises.

Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.

Main duties of the job

To provide a comprehensive, efficient and effective administrative and secretarial support to the team. To provide a high quality and responsive liaison service to other managers, agencies and professionals within or associated.

Expected duties would include but not be limited to:

• Dealing with incoming mail, the provision of minute taking, appointment diaries
• To respond to queries and incoming calls on a daily basis
• To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy
• To manage own workload, seeking advice when required, performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying, filing in accordance with current trust procedures
• To provide a typing support to the team including reports, letters, minutes
• To have a thorough working knowledge of electronic systems including e mail, SHARON, RI
• To maintain healthcare records within the area of responsibility including the accurate scanning of documents and compilation of records for new patients, in accordance with the Trust Records Management Policy
• To recognise the need for flexibility and be willing to undertake extra duties as and when required

About us

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ’outstanding’ for well-led and ’good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this!

We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more.

Job responsibilities

Please view the attached Job Description and Person Specification documents for complete details regarding this post.

We can also offer you many staff benefits to help support you which include:

• Early access to Psychological Therapies and Physiotherapy
• Competitive annual leave allowance
• Car leasing scheme
• Free eye tests
• Money saving options through our salary sacrifice scheme
• Discounts on major high street retailers and restaurants

Person Specification

Qualifications

• NVQ level 2 Business and Administration or equivalent
• GCSE in English, grades A-C or grade 9-4 or level 2 Literacy or equivalent
• ECDL or equivalent including basic knowledge of all MS Office packages - including Microsoft Office calendar for diary management

Experience

• Relevant experience of working in a general administrative background

Skills

• Understands Code of Conduct in relation to Data Protection and Information Governance.
• Organise and plan activities relating to the administrative team and own workload on a day to day basis, some on going, adjusting own workload in response to prevailing circumstances.
• Managing own activity within sphere of responsibility.
• Delegating team activity and monitoring task completion
• Ability to accurately input confidential data onto a database

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Lincolnshire Partnership NHS Foundation Trust