Administrator

Arnold Clark Group; Glasgow; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

An automotive services company is seeking a Digital and Marketing Administrator for their Hillington office. This part-time hybrid role includes managing administrative tasks, supporting departments, and communicating with stakeholders. Ideal candidates will exhibit strong communication and organisational skills, and a proactive attitude. Experience with Microsoft Office, especially Excel, is beneficial but not essential. The company supports a diverse culture and provides ample opportunities for growth and training.

Benefits

33 days’ holiday allowance

Generous retail discounts

Private healthcare

Simplyhealth GP access

Pension scheme

Maternity and paternity packages

Opportunities for training and progression

Qualifications

• High level of organisation required.
• Must handle multiple tasks simultaneously.
• Maintaining accuracy under pressure important.

Responsibilities

• Manage daily administrative tasks including purchase orders.
• Handle incoming calls and email inquiries.
• Support department procurement needs and online purchases.
• Ensure internal customer requirements are effectively met.
• Drive improvements in the administrative team.

Skills

Fantastic communication skills

Ability to multi-task

Strong attention to detail

Ability to work under pressure

Team player

Positive and enthusiastic approach

Tools

Microsoft Office

Job description

We offer

• 33 days’ holiday allowance with room to grow
• Generous retail discounts
• Private healthcare
• Simplyhealth – all employees have access to a GP 24/7 and can claim money back on medical and dental treatments
• Pension scheme
• Maternity and paternity packages
• Opportunities for training and progression

Hours

Part time: Monday – Wednesday 9am – 5pm

Location

This is a hybrid position that involves two days in our Head Office in Hillington, Glasgow, and one day working from home.

About the role

Arnold Clark’s Head Office in Hillington houses both Scotland’s largest in-house Marketing department and our innovative Digital department.

As a Digital and Marketing Administrator, you will be responsible for the daily administration of both departments. This will include dealing with incoming calls, email enquiries and travel bookings and even occasional event support. You’ll be happy to help and enjoy working in a fast-paced, exciting environment where every day is different.

Day-to-day duties

• Handledaily administrative tasks, such as raising purchase orders, arranging the payment of supplier invoices, travel bookings, holiday and clocking management, hosting Teams meetings where appropriate, email management and managing stock levels of merchandise, uniforms etc.
• Work with internal and external stakeholders, handle incoming calls and email enquiries.
• Support department procurement needs, including online purchases, processing requests, and internal enquiries.
• Ensure internal customer needs are met effectively, such as team meetings, all hands, hotel and travel requirements.
• Drive continuous improvements in the administrative team.

Essential skills

• Fantastic communication skills
• A high level of organisation and the ability to multi-task
• Strong attention to detail
• Ability to stay calm and work accurately, even under pressure
• Team player who can also work on their own initiative
• Have a positive and enthusiastic approach, with the ability to adjust to different work requirements.

Nice to have (but not essential)

• Knowledge of Microsoft Office, particularly Excel

Our Culture

Arnold Clark is committed to creating a diverse and inclusive workplace. We strive to create an environment where collaboration, unique perspectives and multiple approaches are celebrated. We care about our employees and our communities, we nurture talent and encourage ambition, and we are passionate about people who take pride in their work. Our employees are at the heart of everything we do – diverse in our make-up, united in our goals.

To find out more about Life at Arnold Clark, visit our website.

Employment within the Arnold Clark Group is offered subject to satisfactory reference and disclosure check.