Administrator

NHS; Bury; On-site; GBP 24,000; Part time

Job summary

A leading community health provider in the UK seeks a reliable part-time Administrator to provide essential office support. The role involves supporting both clinical and non-clinical teams, handling tasks like booking appointments and managing patient records. Ideal candidates will possess strong organizational, communication, and IT skills, with the ability to work flexibly. This position offers a salary of £23,875 per annum, alongside benefits like professional development and wellness support.

Benefits

Group pension access

Free tea and coffee

Discounts on everyday purchases

Access to wages as earned

Wellbeing support services

Ongoing professional development

Qualifications

• Can organise and prioritise own workload effectively.
• Communicates efficiently with individuals and groups.
• Works as part of a multi-disciplinary team.
• Has experience using required office software.
• Good interpersonal and written skills.

Responsibilities

• Provide efficient administrative service for the healthcare service.
• Maintain systems for filing and retrieving documents.
• Support database management and generate reports.
• Liaise with staff and external agencies.
• Train new or existing staff as needed.

Skills

Organisational skills

Effective communication

IT skills

Interpersonal skills

Initiative

Flexibility

Tools

Word

Excel

PowerPoint

Job description

Job summary

We’re looking for a reliable and well‑organised Administrator to join our team part‑time (30 hours per week). You will provide valuable office and non‑clinical admin support to help everything run smoothly. In this role, you’ll work closely with clinical and non‑clinical teams, supporting colleagues, patients and other stakeholders to keep our admin service efficient, professional and patient‑focused. You’ll be involved throughout the patient journey – from first appointment to discharge – handling a range of tasks such as booking appointments, managing results and processing paperwork using computer systems to keep everything on track. The service is open Monday‑Saturday (closed on bank holidays) and operates a 9‑5pm service with a late night across each hub.

We expect this advert may close earlier than suggested due to high volume of applications.

Responsibilities

• Provide an efficient and effective administrative service as required by Integrated Contraception and Sexual Health Service.
• Maintain effective systems for filing, retrieval and archiving of documents and correspondence.
• Maintain records systems within the Service, including filing and archiving of patient notes.
• Maintain patient electronic record system including inputting patient contacts.
• Maintain and manage appropriate database(s), generating reports and/or information when required.
• Order stationery via the procurement system.
• Order clinical supplies via the procurement system.
• Type and send letters on behalf of the team (e.g., patient letters, reminders, results, follow‑up).
• Communicate and liaise with staff, patients and external agencies.
• Action results management administration tasks such as insufficients, negative and repeats.
• Liaise with suppliers to follow up on missing information, clarify details or seek advice.
• Action paper results, uploading and actioning as directed.
• Support the admin/reception team with results management tasks, including training support of new or existing staff.
• Support office administration tasks as directed.

Ideal Candidate

• Can organise and prioritise own workload.
• Communicates effectively and appropriately with individuals and groups at all levels.
• Works as part of a multi‑disciplinary team.
• Has IT skills and experience using office software (Word, Excel, Powerpoint).
• Good interpersonal, verbal and written skills.
• Works using own initiative.
• Plans own workload.
• Forward‑thinking with a logical and positive attitude.
• Flexible and open‑hearted.
• Flexible work practice to cover other sites if required.
• Able to travel to other sites.

Desirable: Previous healthcare experience, driving licence with vehicle access, and experience with Idox Lilie.

Package Description

• Salary of £23,875 per annum with access to the group pension.
• Free tea, coffee, and milk at the base location.
• Membership of My Reward Hub, giving discounts on everyday purchases as well as cashback and voucher offers.
• Access to wages as earned to support financial emergencies.
• Online and face‑to‑face help with mental and physical wellbeing, including recipes, activity challenges, post‑trauma support, legal, debt and life management help, career coaching and counselling.
• Access to eLearning, bespoke career pathways and ongoing professional development.
• An open, just culture encouraging idea implementation to deliver our purpose.

About us

We change lives by transforming health and care. Established in 2006, we are one of the UK’s leading independent providers of community health and care services, working with commissioners and communities to transform services focused on experience, efficiency and improved outcomes. We deliver adult and children community health services, primary care, urgent care, sexual health, dermatology, MSK services, adult social care and wellbeing services across England and help more than half a million people each year. We care, think, and do. We are a Disability Confident Company, committed to providing facilities, adjustment and technical support for inclusivity.

We are committed to equal opportunities and welcome applications from a diverse range of people who want to join our team.