Administrative Officer

Brook Street; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency seeks an Administrative Officer based in Central London. This full-time, office-based role involves organizing deliveries, managing information transfer, and providing support to senior management. Ideal candidates will have strong organizational skills, experience with Microsoft Office, and the ability to work both independently and as part of a team. The position requires security clearance and living in the UK for over 3 years. Competitive hourly rate of £15.92 offered.

Qualifications

• Ability to draft reports, recommendations, and meeting minutes.
• Previous experience in Business Assurance or Procurement environment.

Responsibilities

• Organize deliveries and coordinate transfer of information.
• Liaise with courier companies regarding deliveries.
• Maintain delivery and correspondence trackers.
• Provide administrative support to the Chairman and Senior Legal Team.
• Monitor and manage the UCPI Inquiry inbox.

Skills

Organizational skills

Information management

Effective teamwork

IT Skills - Microsoft Office

Job description

Home Office -Legal Admin Support

Job Description

Administrative Officer

Location: Central London - Due to the nature of our work the client cannot disclose the exact office location, however, the postcode is SE1

Full time- OFFICE BASED

Hourly rate: £15.92

Working Days/Hours: Monday to Friday, 37hr pr/w. 9am-5pm

Brook Street in partnership with the Home Office has a fantastic opportunity to join their team as an Administrative Officer.

Experience Needed

• Organising and managing effectively to achieve desired results/outcomes.
• Regularly processing complex & varied information and managing that information accurately and in the required format
• Able to work effectively both independently and flexibly as part of a team.
• IT Skills - Previous experience of using Microsoft Office packages, specially Word, Excel, PowerPoint, Outlook and Sharepoint

Desirable skills and experience

• Writing Skills - Ability to draft reports, recommendations and meeting minutes
• Previous experience of working in Business Assurance or Procurement environment

Duties of the role

• Organising deliveries and coordinating the transfer of information and documents to external stakeholders.
• Liaise with courier companies and external stakeholders regarding deliveries and maintain accurate delivery records.
• Update and maintain delivery and correspondence trackers.
• Upload covering letters and correspondence to the Document Management System (DMS).
• Create Helpdesk tickets for data uploads to the DMS.
• Support logistics for deliveries and document transfers to external stakeholders.
• Organise and coordinate meeting rooms and internal training sessions.
• Provide administrative support including photocopying, filing, and general office duties.
• Act as a main contact point for the team, managing communications and distributing correspondence appropriately.
• Provide direct administrative support to the Chairman and Senior Legal Team.
• Monitor and manage the UCPI Inquiry inbox, ensuring emails and queries are directed to the correct teams.
• Maintain office supplies and stationery orders.
• Provide flexible administrative support across workstreams to ensure the smooth running of the Inquiry.

Training

No annual leave during training period. Up to 6 weeks - on the job training.

Clearance level (to be applied for by Brook Street upon a successful application)

SC + DBS

Role specific requirements

You must hold a valid passport and must have lived in the UK for longer than 3 years. Please note that period of 6 months or longer spent outside of the UK in the last 3 years will unfortunately not be accepted. This role requires security clearance that will be processed for you, if successful.

Equality, Diversity and Inclusion

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.