Administrative Officer

Action for Children; Elgin; On-site; GBP 19,000 - 24,000; Part time

Job summary

A leading children's charity is seeking an Administrative Officer to provide vital administrative support in Elgin, Scotland. The role involves managing financial tasks, offering administrative assistance to the management team, and collating data for internal reporting. Successful candidates should have a background in Business Administration and proficiency in MS Office. This part-time position allows for a flexible approach and encourages applications from diverse backgrounds and experiences.

Benefits

29 days annual leave plus bank holidays

Flexible maternity, adoption, and paternity packages

Pension with up to 7% employer contribution

Staff discounts with Blue Light Card

Qualifications

• Demonstrable interest and experience of using computers effectively.
• Ability to deliver tasks within agreed quality and timescales.
• Confident and effective in both written and verbal communication.

Responsibilities

• Providing administrative support to the management team.
• Managing and monitoring petty cash and financial tasks.
• Data gathering and presenting information to stakeholders.

Skills

Confident with figures

Effective written communication

Data presentation

Education

Business Administration S/NVQ Level 2

Tools

MS Windows

Office applications

Job description

• Locations Moray Residential Unit - Elgin Moray Buckie Residential Unit
• Apply Before 01/04/2026, 11:55 PM
• Job Schedule Part time
• Salary £23,152 per annum

Role Description

Job title:Administrative Officer

Contract / Hours:Permanent / Part Time – 21 hours per week (Wednesday, Thursday and Friday)

Closing date for applications is midnight of Sunday 4th January and interviews are scheduled to take place week commencing 12th January

• 29 days annual leave plus bank holidays and options to buy or sell leave
• Flexible maternity, adoption, and paternity packages
• Pension with up to 7%matched employer contribution with included life assurance cover
• Staff discounts and Blue Light Card eligibility with 15,000 national retailers discounts
• We are a Real Living Wage accredited employer

We are one of the largest children’s charities in the UK and have been making a difference to the lives of the UK’s vulnerable children for over 150 years.

Find out more about Action for Children here:Action for Children , LinkedIn, Facebook or YouTube to get to know us better.

Abit about the role

The Moray cluster hosts two residential services and several community based services. The role will predominantly cover administrative duties and cash reconciliation within the residential services, though support across the other services may be required and as such an expectation would be you worked flexibly as directed by the CSM & SBSO.

You’ll be part of the Business Support team, providing vital administrative assistance to the Senior Business Support Officer, Children’s Services Manager, Team Leaders, and Family Support Practitioners. Your role will include presenting data for internal and external reporting on a weekly, monthly, quarterly, and year-end basis, while ensuring all administrative tasks are completed to a high standard. By working collaboratively, you will help maintain a smooth-running and evolving service, and as the first point of contact, you will offer a warm and welcoming approach to colleagues, parents, and professionals.

This role is based across the two residential houses, (one in Buckie on in Elgin) and our main office based in Elgin. The expectation is that you would travel across the 3 sites, with your main office based in Elgin, therefore the need to travel independently to these sites is vital.

How you’ll create brighter futures

• Administrative support to the management team; this will include diary management, arranging meetings and general admin tasks.
• Financial Tasks; Managing, monitoring and recording Petty Cash, PCards, weekly reconciliation and raising POs.
• Collating and updating records on a monthly/quarterly basis.
• Data gathering and ability to present a variety of information in various formats to different stakeholders within a senior level.
• Admin support including minute taking for both operational and HR meetings.
• Part of a team that is the first point of contact for general enquiries.

Let’s talk about you

• Minimum of Business Administration S/NVQ Level 2 or equivalent relevant qualification is preferred but not essential or equivalent work experience
• Demonstrable interest and experience of using computers through a business network running MS Windows and Office applications, email and the Internet.
• Confident with figures and applying literacy skills, to communicate effectively with a range of individuals/teams.
• Confident and effective with both written and verbal communication, including to prepare and present reports.
• Ability to deliver task within agreed quality and timescales.

Good to know

Please note we are unable to offer visa sponsorship for thisrole.

Diversity, equality and inclusion
At Action for Children, we're dedicated to building a diverse, inclusive, and authentic workplace.

Weactivelyencourageapplications from Black, Asian & Minority Ethnic and disabled candidates as they are under-represented within Action for Children. We want to take deliberate and purposeful action to ensure equal opportunity to all groups in society and for Action for Children.
Male staff are under-represented within our Children Service roles. We would like to encourage more male applicants for our Children Service roles.

Please click on the below links to find out more about this role and Action for Children;