Administrative Assistant – Residential Property

Ison Harrison Solicitors; Selby; On-site; GBP 40,000 - 60,000; Full time

Job summary

A Yorkshire Law Firm in Selby is looking for an administrative assistant to provide essential support to their residential property team. The role requires strong communication, IT skills, and the ability to manage a high volume of work. Successful candidates will have previous office administrative experience and be proficient in Microsoft programmes. This is a full-time, permanent position, offering competitive compensation based on experience.

Qualifications

• Experience in office administration required.
• Reception duties are desirable.

Responsibilities

• Provide administrative support to fee earners.
• Reception duties on occasion.
• Open new files and input instructions.
• Maintain overall office organization.

Skills

Clear spoken and written communication

Good IT skills

Excellent attention to detail

Ability to deal with enquiries in a customer-friendly manner

Ability to work under pressure

Tools

Microsoft programmes

Job description

Overview

Ison Harrison Solicitors, the Yorkshire Law Firm, employs 400+ people across 23 offices.

We are 100% employee-owned, so each employee has a part to play in shaping the future of the firm. Employee-ownership also means that profit share payments are distributed, tax-free, to employees with 12+ months’ service at the end of our financial year. Employees are encouraged to Join in, Influence and Benefit.

Please see our Benefits page for details of our profit share scheme and other Employee Benefits.

Our values are: 100%; Responsible; Supportive; Adaptable; Open & Transparent; Progressive; Community and Authentic. These values are at the heart of everything we do, when dealing with both clients and colleagues.

Job Description

We are currently recruiting for an administrative assistant to join our residential property team in our Selby office on a full-time basis. The role is very client focused, and the successful candidate will pride themselves on delivering a professional, helpful and friendly service.

Daily tasks include providing administrative support to the property fee earners in the branch, file opening, reception duties, dealing with telephone enquiries and dealing with the branches post.

The successful candidate with have a positive attitude, attention to detail and be a quick and accurate worker, able to follow instructions carefully while dealing with a high volume of work. There will be a great deal of client contact, both face to face and on the telephone, so clear and confident communication is essential. The candidate will also be a team player with a flexible, ‘can-do’ attitude, capable once trained of using their own initiative and working pro-actively to meet the needs of the branch office.

Key Tasks

• Reception duties on occasion
• Opening new files and inputting new instructions onto the Case Management system.
• Producing relevant letters and documents.
• Filing, billing, faxing, photocopying, sorting post and archiving.
• Updating the Case Management system in accordance with team procedures as the matter progresses.
• Answering telephone calls and dealing with them appropriately.
• Dealing with the office post.
• Maintaining diaries and making appointments as required.
• General administration duties for the office.
• Contribute to maintaining a safe and healthy working environment
• Contribute to maintaining and improving office procedures
• Any other duties which from time to time are required by the firm

Key Skills – Essential

• Clear spoken and written communication.
• Good IT skills
• Excellent attention to detail.
• Ability to deal with enquiries in a customer-friendly and effective manner.
• Ability to work under pressure.
• Ability to prioritise workload and meet deadlines.
• Ability to work on own initiative and as a member of a team.
• Proficient with Microsoft programmes.
• Confidentiality
• Flexible and ‘can do’ attitude
• Ability to promote the image of the firm.

Experience

• Office administration
• Reception duties desirable

Location

29 Brook St, Selby YO8 4AL

Salary

Dependent on experience, please indicate your current and/or expected salary on application.

Ison Harrison is an equal opportunities employer and does not discriminate on any grounds other than the ability to carry out the job specification.

Please note, due to the high number of applications for this position we are unable to respond to all. If you do not hear from us within 10 working days, please assume you have been unsuccessful in your application.

Job Types: Full-time, Permanent