Administrative Assistant

TXM Recruit; Oldbury; On-site; GBP 30,000; Full time

Job summary

A staffing agency is seeking a proactive Administrative Assistant to support senior management and project teams in Oldbury. This diverse role includes managing RFIs & RFQs, ordering materials, and general office administration. Candidates should possess excellent organizational skills, attention to detail, and be comfortable with tools like Excel and Xero. The position offers a salary of £30,000 per annum and 33 days of holiday. Join a collaborative environment where your contributions can lead to process improvements.

Benefits

33 days holiday (incl. Bank Holidays)

Responsibilities

• Manage RFIs & RFQs.
• Create RFQs for suppliers and wholesalers.
• Order and track materials for projects & maintenance teams.
• Follow up on delivery delays or shortages.
• Produce RAMS using a RAMS app.
• Hire access equipment.
• Book hotels / accommodation for project staff.
• General office admin: filing, scanning, document control.
• Manage vehicle records, MOTs & servicing.
• Schedule meetings for senior staff.
• Monitor work orders in FIIX & create reports.
• Upload project info to Procore.
• Create reports & spreadsheets.
• Improve admin systems & processes.
• Raise customer invoices & process supplier invoices.

Skills

Strong organisation & time management

Excellent attention to detail

Able to work independently

Confident communicator

Comfortable using Excel & Word

Experience with FIIX / Procore / Xero

Tools

Excel

Word

FIIX

Procore

Xero

Job description

Administrative Assistant

Salary : £30,000 per annum

Location : Oldbury (Automation Business onsite)

Hours : 37.5 hrs / week (flexible)

Type : Full-Time, Permanent

Holiday : 33 days (incl. Bank Holidays)

The Role Our client is looking for an organised and proactive Administrative Assistant to support senior management and project teams.

This is a varied role with responsibility across projects, procurement, and office administration.

Key Responsibilities

• Manage RFIs & RFQs
• Create RFQs for suppliers and wholesalers
• Order and track materials for projects & maintenance teams
• Follow up on delivery delays or shortages
• Produce RAMS using a RAMS app
• Hire access equipment
• Book hotels / accommodation for project staff
• General office admin : filing, scanning, document control
• Manage vehicle records, MOTs & servicing
• Schedule meetings for senior staff
• Monitor work orders in FIIX & create reports
• Upload project info to Procore
• Create reports & spreadsheets
• Improve admin systems & processes
• Raise customer invoices & process supplier invoices (Xero – holiday cover)

What We’re Looking For

• Strong organisation & time management
• Excellent attention to detail
• Able to work independently
• Confident communicator
• Comfortable using Excel & Word
• Experience with FIIX / Procore / Xero (desirable)

How Success Is Measured

• Accuracy & time management
• Ability to work autonomously
• Process improvement contribution
• Positive colleague feedback
• Customer satisfaction

Apply Now Interested? Apply today and a consultant will contact you in confidence