Administrative Assistant

Delphi; Nottingham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A specialist consulting firm in Nottingham is seeking a proactive Administrative Assistant to ensure the efficient operation of care consultancy activities. You will maintain digital files, manage documentation, and assist in invoicing processes. The ideal candidate should be proficient in Microsoft Teams and MS Office applications, possess excellent organisational skills, and be able to manage multiple tasks effectively. This role is critical in supporting high-quality service delivery to clients while working within a dedicated team.

Qualifications

• Minimum 2 years work experience in a similar administrative support role.
• Proficient in Microsoft Teams, Outlook, Word and Excel.
• Excellent organisation and time management skills.

Responsibilities

• Maintain and organise digital files and data stored in Microsoft Teams.
• Update and maintain work related documentation including a Taskforce Allocation Calendar.
• Support with providing data for invoicing and advance payment notifications.
• Contact and follow up with contractors regarding potential work opportunities.
• Track key milestones for project/taskforce allocations.
• Manage weekly timesheet process including sending reminders and tracking.
• Track contractor invoice deadlines and send reminders as needed.
• Provide general administrative support as needed.

Skills

Microsoft Teams

Outlook

Word

Excel

Organisational skills

Attention to detail

Time management

Clear communication

Job description

Delphi Care Solutions Ltd is a specialist consultancy providing strategic, compliance, and operational support to the care and education sectors. We work closely with providers and regulators to ensure services meet and exceed required standards. We are seeking a proactive and highly organised Administrative Assistant to support the smooth running of our care consultancy operations. This role is vital in ensuring that our internal systems are up to date, communication with all stakeholders is timely and efficient and that administrative processes support the delivery of high-quality services to clients. The ideal candidate will be confident using Microsoft Teams and other MS Office applications, able to manage multiple tasks at once and be a clear communicator - both verbal and written. You will work closely with our leadership and operations team to keep administrative systems running smoothly.

Responsibilities

• Maintain and organise digital files and data stored in Microsoft Teams
• Update and maintain work related documentation including a Taskforce Allocation Calendar
• Support with providing data for invoicing and advance payment notifications
• Contact and follow up with contractors regarding potential work opportunities
• Track key milestones for project/taskforce allocations e.g. dates of site visits, report deadlines
• Manage weekly timesheet process including sending reminders, tracking and reporting
• Track contractor invoice deadlines, send reminders and follow up as needed
• Provide general administrative support as needed

Essential Skills & Experience

• Proficient in Microsoft Teams, Outlook, Word and Excel
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Proactive, flexible, self‑motivated with the ability to work independently
• Clear and professional written and verbal communication
• Ability to track and manage multiple concurrent tasks effectively
• Minimum 2 years work experience in a similar administrative support role

Desirable

• Experience working in a care or consultancy environment

Additional Information

• This is a dynamic role suited to someone who thrives in a fast‑paced, people‑centred organisation. You will be a key part of a small but growing, dedicated and passionate team, contributing to the high standards and impact of our care consultancy services.